Front Desk & Administrative Support Specialist

Rividium; Vienna (VA); On-site; USD 22,000 - 28,000; Full time

Job summary

RiVidium Inc. is seeking a Front Desk Receptionist to support administrative operations under the supervision of the Human Resources Team Lead. You will greet visitors, manage phones, maintain records, and assist with research and cost comparisons as needed.

The role requires strong MS Office skills, attention to detail, time management, and clear written and verbal communication to support a smooth office workflow in a fast-paced environment.

Qualifications

• Knowledge of office management systems and procedures.
• Knowledge of records management systems and procedures.
• Proficiency with MS Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management and ability to prioritize tasks.
• Attention to detail and strong critical thinking.
• Excellent listening, writing, and verbal communication skills.

Responsibilities

• Greet and direct office visitors, answer office telephone system, respond to direct requests for information, and/or forward messages to the appropriate staff.
• Ensure the office is maintained in an orderly and clean fashion.
• Coordinate and maintain records for staff office space, office phone numbers, and extensions, company credit cards, and office keys/FOBS.
• File company receipts accordingly.
• Assist with research for products, services, and product development, as needed.
• Maintain the inventory of office supplies and computer software.
• Assist with research and cost comparisons for vendors to maintain cost-effectiveness and quality.
• Completes general office duties, including, but not limited to, typing, bookkeeping, the flow of correspondence, requisition of supplies, faxing, etc.
• Format resumes for prospective employees utilizing company templates and guidelines.
• Coordinate travel for Headquarters and Contractor personnel.

Skills

Time management

Attention to detail

Written and verbal communication

Listening skills

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Office equipment

Job description

RiVidium Inc. is seeking a Front Desk Receptionist to support administrative operations under the supervision of the Human Resources Team Lead. You will greet visitors, manage phones, maintain records, and assist with research and cost comparisons as needed.

The role requires strong MS Office skills, attention to detail, time management, and clear written and verbal communication to support a smooth office workflow in a fast-paced environment.