Front Desk & Office Operations Specialist

HDR, Inc.; Irvine (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

HDR, Inc. in Irvine is hiring a Receptionist/Administrative Assistant to support staff, manage mail, schedules, and supplies. You will coordinate conference room usage, assist with facilities tasks, and uphold confidentiality and professional communication.

This full-time role emphasizes teamwork within HDR's employee-owned culture. The ideal candidate has an associate degree or 1+ year experience in an office environment, strong MS Office skills, and a proactive, organized approach to

Qualifications

• High school diploma or equivalent required.
• Associates degree or 1+ year experience in administrative support preferred.
• Strong communication, organization and confidentiality.

Responsibilities

• Answer and direct calls, greet visitors, and route messages.
• Order and stock office supplies; verify deliveries.
• Manage conference room scheduling and catering as needed.
• Open mail, sort, and distribute daily.
• Process outgoing mail and UPS shipments daily.
• Maintain calendar and assist with tasks for facilities.
• Handle visa purchases and safety/equipment logs.
• Perform other administrative tasks as assigned.

Skills

Excellent verbal & written comms

Grammar & proofreading

Multitasking & prioritization

Self-motivated & organized

Confidential information handling

MS Office (Word & Outlook)

Employee-owned culture advocate

Education

High School diploma or equivalent

Associates degree or 1+ year experience as Administrative Assistant/Receptionist/Clerical Support

Tools

MS Office suite

Job description

HDR, Inc. in Irvine is hiring a Receptionist/Administrative Assistant to support staff, manage mail, schedules, and supplies. You will coordinate conference room usage, assist with facilities tasks, and uphold confidentiality and professional communication.

This full-time role emphasizes teamwork within HDR's employee-owned culture. The ideal candidate has an associate degree or 1+ year experience in an office environment, strong MS Office skills, and a proactive, organized approach to