Front Desk & Office Admin Specialist (In-Office)

HDR, Inc.; Ann Arbor (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

HDR, Inc. is seeking an organized Front Desk & Office Administration role to support multiple Michigan locations. You will manage the front desk, greet visitors, handle mail and packages, coordinate meeting spaces, and assist with travel and expense tasks for project teams.

The role requires strong communication, attention to detail, and the ability to work in an employee-owned culture. This is a full-time, in-office position with opportunities to contribute to office events and daily operations.

Qualifications

• High School diploma or equivalent required.
• Excellent verbal and written communication skills are essential.
• Flexibility to prioritize and handle multiple tasks in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• Support HDR's employee-owned culture and active participation.

Responsibilities

• Answer, screen, and direct calls in a professional manner.
• Manage front desk reception, mail, faxes, and courier deliveries.
• Coordinate UPS and package shipments; greet visitors and issue badges.
• Support office operations across Michigan locations and assist with travel arrangements.
• Schedule and coordinate conference rooms, meeting spaces, and catering.
• Prepare reports, documents, and project materials; proofread and edit as needed.
• Assist with office events and maintain office procedures and branding.

Skills

Excellent verbal and written comms

Multitasking

Organizational skills

Team collaboration

Confidentiality awareness

Education

High School diploma or equivalent

Tools

MS Office (Word, Outlook)

Job description

HDR, Inc. is seeking an organized Front Desk & Office Administration role to support multiple Michigan locations. You will manage the front desk, greet visitors, handle mail and packages, coordinate meeting spaces, and assist with travel and expense tasks for project teams.

The role requires strong communication, attention to detail, and the ability to work in an employee-owned culture. This is a full-time, in-office position with opportunities to contribute to office events and daily operations.