Administrative Assistant at Corporate Office Rate: $18-21 per hour. Corporate Roles El Segundo, CA

Behavior Frontiers; El Segundo (CA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

401K with company match

Paid Personal Time Off

Telehealth benefits

Mental health resources

Gym discounts

Job summary

Behavior Frontiers is seeking an Administrative Assistant for our Headquarters office in El Segundo, CA. This in-person role supports daily operations, front desk duties, mail handling, purchasing, and event coordination to maintain a welcoming, safe, and organized corporate office environment.

The position requires strong organizational and communication skills, multitasking ability, and proficiency with Microsoft Office (Teams and Outlook).

Qualifications

• Bachelor’s degree preferred.
• Experience in administrative, customer service, front desk/reception, or office support preferred; experience in a healthcare or corporate office environment is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a corporate office environment.
• Professional, friendly, and service-oriented demeanor; strong verbal and written communication skills.
• Ability to learn and utilize business technology systems; experience with Microsoft Office applications, including Teams and Outlook, preferred.

Responsibilities

• Welcome visitors and staff and provide professional and friendly front desk experience.
• Help maintain a clean, safe, organized, and welcoming corporate office environment.
• Identify facility concerns requiring additional support and coordinate with the appropriate resources.
• Serve as a liaison between building management and BFHQ staff regarding facility needs.
• Assist with company phone voicemails; route messages to the appropriate department promptly.
• Order, stock, and manage office, kitchen, and cleaning supplies; monitor inventory levels.
• Receive, sort, and distribute daily mail and deliveries; unpack and organize materials.
• Assist with creation of ID badges and access credentials for BFHQ staff.
• Perform general administrative tasks including filing, data entry, printing, laminating, scanning, and preparing materials.
• Plan and coordinate office events and meetings, including catering and venue reservations.
• Support adherence to Behavior Frontiers office policies and procedures.
• Conduct errands as needed (e.g., post office, courier).
• Complete assigned projects within timelines and communicate professionally with leadership.

Skills

Organizational skills

Communication

Multitasking

Customer service

Education

Bachelor's degree (BA/BS)

Tools

Microsoft Office

Teams

Outlook

Job description

Administrative Assistant at Corporate Office

The Administrative Assistant supports the daily operations, organization, staff and visitor experience at the Behavior Frontiers Headquarters (BFHQ) office. This role provides administrative and operational support to headquarters departments while helping maintain a professional, welcoming, safe, and well-organized corporate office environment.

Location: This role is in-person at our headquarters office, located in El Segundo, CA.

Shift: Monday-Friday, 8:00 AM – 5:00 PM (40 hours per week).

Rate: $18-21 per hour.

What You’ll Do

• Welcome visitors and staff and provide professional and friendly front desk experience.
• Help maintain a clean, safe, organized, and welcoming corporate office environment.
• Identify facility concerns requiring additional support, maintenance, or repair and coordinate with the appropriate resources.
• Serve as a liaison between building management and BFHQ staff regarding facility and building-related needs.
• Assist with company phone voicemails; route messages and inquiries to the appropriate department, team member, or resource in a timely fashion.
• Order, stock, and manage office, kitchen, and cleaning supplies; monitor inventory levels; and maintain organized storage areas throughout the office.
• Receive, sort, and distribute daily mail and deliveries according to company procedures; unpack and organize incoming materials.
• Assist with creation of ID badges and coordinating access credentials for BFHQ staff.
• Perform general administrative tasks, including filing, data entry, printing, laminating, scanning, preparing materials, and updating posted signs and office resources as instructed.
• Plan and coordinate office events and meetings, including catering orders, venue reservations, and related logistical support.
• Support implementation of and adherence to Behavior Frontiers office policies and procedures.
• Conduct errands as needed (e.g., post office, UPS, FedEx, etc.).
• Complete assigned administrative and operational projects within established timelines.
• Communicate professionally and effectively with Behavior Frontiers leadership, headquarters departments, remote teams, vendors, and visitors to support daily office operations and assigned projects.
• Perform other duties as assigned to support safe, organized, and effective corporate office operations.

Requirements

Qualifications

• Bachelor’s degree (BA/BS) in a related field preferred.
• Previous administrative, customer service, front desk/reception, or office support experience preferred; experience in a healthcare or corporate office environment is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and responsibilities in a corporate office environment.
• Professional, friendly, and service-oriented demeanor; strong verbal and written communication skills.
• Ability to learn and utilize business technology systems and software; experience with Microsoft Office applications, including Teams and Outlook, preferred.
• Valid driver’s license, automobile insurance, and reliable transportation, as required.
• Ability to provide negative TB test results.
• Ability to clear FBI and DOJ fingerprinting requirements.

Why Behavior Frontiers is perfect for you:

• Competitive pay with optional On-demand paychecks thru DailyPay - get paid on your own schedule!
• 401 K with company match after 6 months of employment
• Paid Personal Time Off
• Paid Holidays
• Mental, Dental and Vision insurance
• Opportunities for career advancement
• Performance and promotion raises
• Free Telehealth:Free access to a doctor via telehealth for you and your dependents with no limits and no co-pays
• Free Telehealth Mental Health:Free access to a mental health counselor via telehealth for you and your dependents (over age 13) with no limits or co-pays
• Employee Assistance Program:Free access to some support services (financial, legal, counseling, etc.)
• Fitness:Discounted monthly gym membership to 12,000 gym locations nationwide, as well as free access to workout videos
• Deals:Exclusive discounts and savings to 500+ companies and more!
• Travel:Discounts on travel essentials including hotels, rental cars, flights, excursions, and more!
• Lab Testing Discounts:10-80% off costs of routine lab work
• New Benefits Rx:Discounts on prescription medications from 10-80% at 60,000+ locations nationwide

Why work for Behavior Frontiers? Visit our benefits & perks page to learn more !

Behavior Frontiers is an Equal Opportunity Employer and will consider for employment all qualified applicants in a manner consistent with the requirements of the applicable federal, state, and local laws.

Behavior Frontiers is an Equal Opportunity Employer and will consider for employment all qualified applicants in a manner consistent with the requirements of the applicable federal, state, and local laws.