Front Desk & Office Operations Specialist

Infojini Inc; Boston (MA); On-site; USD 25,000 - 39,000; Full time

Job summary

Infojini Consulting is seeking an Office Administrator for a 3+ month contract position onsite in Boston. The role involves managing daily office operations, front desk duties, and delivering excellent service to staff, visitors, and vendors.

You will handle administrative tasks, mail flow, inventory, and coordinate with building management to maintain a safe and well-organized workplace. Your responsibilities include monitoring the reservation system, ensuring timely check-ins, and supporting

Responsibilities

• Manage office operations and ensure smooth flow of processes.
• Oversee front desk management and reception duties.
• Provide excellent customer service to staff, visitors, and vendors.
• Handle daily admin tasks such as supply orders, inventory, and mail.
• Maintain mail and calls in the in-house contact management system.
• Coordinate office supplies and services for common areas.
• Monitor and adjust daily temperatures for thermal comfort.
• Run the reservation system to ensure check-ins and evacuation roster accuracy.
• Maintain a clean, safe, and secure work environment and weekly cleaning schedule.
• Liaise with landlord building management and security.
• Submit and follow up on work orders in the building management system.

Job description

Infojini Consulting is seeking an Office Administrator for a 3+ month contract position onsite in Boston. The role involves managing daily office operations, front desk duties, and delivering excellent service to staff, visitors, and vendors.

You will handle administrative tasks, mail flow, inventory, and coordinate with building management to maintain a safe and well-organized workplace. Your responsibilities include monitoring the reservation system, ensuring timely check-ins, and supporting