Office Administrator

Infojini Inc; Boston (MA); On-site; USD 25,000 - 39,000; Full time

Job summary

Infojini Consulting is seeking an Office Administrator for a 3+ month contract position onsite in Boston. The role involves managing daily office operations, front desk duties, and delivering excellent service to staff, visitors, and vendors.

You will handle administrative tasks, mail flow, inventory, and coordinate with building management to maintain a safe and well-organized workplace. Your responsibilities include monitoring the reservation system, ensuring timely check-ins, and supporting

Responsibilities

• Manage office operations and ensure smooth flow of processes.
• Oversee front desk management and reception duties.
• Provide excellent customer service to staff, visitors, and vendors.
• Handle daily admin tasks such as supply orders, inventory, and mail.
• Maintain mail and calls in the in-house contact management system.
• Coordinate office supplies and services for common areas.
• Monitor and adjust daily temperatures for thermal comfort.
• Run the reservation system to ensure check-ins and evacuation roster accuracy.
• Maintain a clean, safe, and secure work environment and weekly cleaning schedule.
• Liaise with landlord building management and security.
• Submit and follow up on work orders in the building management system.

Job description

Duration: 3+ months contract position, with the possibility of extension

Shift: M-F

*** Onsite ***

Please see primary responsibilities below:

• Manage office operations, ensuring smooth and efficient flow of office processes.
• Responsible for office reception and front desk management.
• Provide exceptional customer service via phone and in person to current staff, visitors, and vendors.
• Perform everyday office administrative tasks such as office supply orders and inventory management, phone/e-mail monitoring and prioritization, filing/organizing, etc. Overall responsibility for mail, ensure timely entry of mail and calls into the in-house contact management system.
• Manage and maintain office supply and services with client common areas.
• Analyze daily temperatures reports and make recommendations for adjustments for thermal comfort.
• Monitor reservation system to ensure staff compliance with daily check in process, provide follow up for outstanding check ins and administer accuracy of reservation roster to support emergency evacuation protocols.
• Responsible for maintaining a comfortable, safe, and secure work environment by maintaining clean common areas and managing weekly cleaning schedule and activities.
• Act as liaison with landlord building management and security.
• Submit and follow up on work orders in the landlord’s building management system.

Company Overview:

• Infojini Consulting is a Staffing and Recruitment company and incorporated in Baltimore, MD.
• Infojini caters various hospitals, health & wellness centers, pharmacy, and medical facilities over fifty states across the United States.