Front Desk & Office Operations Coordinator

EQH; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

Equitable is seeking a Branch Office Coordinator for our Woodland Hills, CA office. You will be the welcoming face, manage calendars, coordinate schedules, process expense reports, and support leadership with high-level administrative tasks.

The role is full-time, in-office Monday to Friday (8:30 AM–5:15 PM EST). Base salary ranges from $55,000 to $65,000 with benefits and opportunities for incentive compensation. You will help ensure a seamless operation and exceptional client experiences.

Qualifications

• 2 years of experience in a business office or administrative environment.
• Bachelor’s degree preferred, or equivalent experience.
• Proven business acumen to understand priorities and support office objectives.
• Strong technical proficiency with business systems and software.
• Proactive mindset with the ability to anticipate needs and solve problems.
• Foundational negotiation skills to support discussions and outcomes.
• Demonstrated proofreading proficiency for accuracy and clarity.
• Ability to train and mentor employees.

Responsibilities

• Serve as the welcoming face of the office with front desk coverage.
• Maintain office functionality by ordering pantry supplies and mail.
• Provide business processing support using internal systems (Paperclip).
• Prepare and maintain new appointment folders and documentation.
• Support district-level initiatives and meeting preparation.
• Provide compliance support and follow up on documentation.
• Provide high-level administrative support to leadership, including VP-level support.
• Manage calendars, coordinate schedules, and process expense reports.
• Assist with client service needs and communications.

Skills

Front desk presence

Administrative support

Calendar management

Communication

Education

Bachelor’s degree preferred

Tools

Paperclip

Job description

Equitable is seeking a Branch Office Coordinator for our Woodland Hills, CA office. You will be the welcoming face, manage calendars, coordinate schedules, process expense reports, and support leadership with high-level administrative tasks.

The role is full-time, in-office Monday to Friday (8:30 AM–5:15 PM EST). Base salary ranges from $55,000 to $65,000 with benefits and opportunities for incentive compensation. You will help ensure a seamless operation and exceptional client experiences.