Front Desk & Office Operations Coordinator

Talentify; Tampa (FL); Presencial; USD 28.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical

Dental & Vision

401(k)

Life Insurance

Disability Insurance

Health Savings Account

Transportation benefits

Employee Assistance Program

Paid time off

Descripción de la vacante

This role is based in a large Tampa office and focuses on keeping a professional, welcoming environment for visitors and employees. The Office Assistant provides administrative support, coordinates meetings and events, and assists with purchasing, shipping, and records management to ensure smooth daily operations.

Ideal candidates bring extensive admin or office operations experience, strong organizational skills, and a proactive, confidential approach to handling information in a fast-paced

Formación

• Associate degree or an equivalent combination of education and experience.
• Experience working in a large, fast-paced, or professional services office environment.
• Experience supporting meetings, events, or office operations and logistics.
• Familiarity with collaboration and document management tools such as Microsoft Teams, SharePoint, and shared drives.
• Interest in growing into more senior administrative or office operations roles as responsibilities expand.
• Comfort working both independently and collaboratively with cross-functional teams.

Responsabilidades

• Serve as the first point of contact for visitors, employees, and guests, managing front-of-house communications and visitor access while maintaining a professional and welcoming environment.
• Receive deliveries and coordinate on-site access needs to ensure smooth and timely handling of incoming items.
• Coordinate logistics for meetings, events, and gatherings, including scheduling, room reservations, and ensuring spaces are prepared and equipped.
• Support food, supply, and equipment needs for meetings and events, including ordering, setup, and basic coordination with vendors as needed.
• Ensure shared spaces such as conference rooms, reception areas, and common areas remain clean, stocked, and ready for daily use.
• Provide general administrative coordination, including maintaining records, tracking documentation, and organizing files.
• Support system updates and help maintain accuracy in administrative processes and office records.
• Assist with purchasing, shipping, and inventory tracking, including preparing and submitting related expense documentation.
• Support office safety, compliance, and overall office readiness by following established procedures and helping identify areas for improvement.
• Assist with planning and executing employee engagement initiatives and events to foster a positive and connected workplace culture.
• Collaborate closely with office leadership, employee engagement committees, facilities teams, and external vendors to support daily operations and special initiatives.

Conocimientos

Admin experience

Front‑of‑house

Professional communication

Discretion and confidentiality

Customer service mindset

Educación

Associate degree

Equivalent education/experience

Herramientas

Microsoft Teams

SharePoint

Shared drives

Descripción del empleo

This role is based in a large Tampa office and focuses on keeping a professional, welcoming environment for visitors and employees. The Office Assistant provides administrative support, coordinates meetings and events, and assists with purchasing, shipping, and records management to ensure smooth daily operations.

Ideal candidates bring extensive admin or office operations experience, strong organizational skills, and a proactive, confidential approach to handling information in a fast-paced