Dynamic Front Desk & Admin Assistant — Growth in Tampa

Aston Carter; Tampa (FL); Vor Ort; USD 29.000 - 40.000; Vollzeit

Benefits dieser Stelle

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Zusammenfassung

Aston Carter is seeking an Office Assistant to support daily operations in a large Tampa office, serving as the front-of-house presence and providing essential administrative and operational support. The role offers growth through mentorship and increasing responsibility within office operations.

Based in Tampa, FL, this contract-to-hire position emphasizes organization, professionalism, and collaboration with leadership, facilities teams, and vendors to ensure a welcoming, well-run environment

Qualifikationen

• 13 years of experience in an administrative, office support, or operations support role, including internships or relevant part‑time experience.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities simultaneously.
• Professional verbal and written communication skills, with a focus on clear, courteous, and timely communication.
• Proficiency in Microsoft Word, Outlook, and basic Excel, with a willingness to continue developing technical skills.
• Ability to handle confidential information with discretion, integrity, and professionalism.

Aufgaben

• Serve as the first point of contact for visitors, employees, and guests, managing front‑of‑office communications and visitor access while maintaining a professional and welcoming environment.
• Receive deliveries and coordinate on‑site access needs to ensure smooth and timely handling of incoming items.
• Coordinate logistics for meetings, events, and gatherings, including scheduling, room reservations, and ensuring spaces are prepared and equipped.
• Support food, supply, and equipment needs for meetings and events, including ordering, setup, and basic coordination with vendors as needed.
• Ensure shared spaces such as conference rooms, reception areas, and common areas remain clean, stocked, and ready for daily use.
• Provide general administrative coordination, including maintaining records, tracking documentation, and organizing files.
• Assist with purchasing, shipping, and inventory tracking, including preparing and submitting related expense documentation.
• Support office safety, compliance, and overall office readiness by following established procedures and helping identify areas for improvement.
• Assist with planning and executing employee engagement initiatives and events to foster a positive and connected workplace culture.
• Collaborate closely with office leadership, employee engagement committees, facilities teams, and external vendors to support daily operations and special initiatives.

Kenntnisse

Organizational skills

Communication skills

Customer service mindset

Discretion & integrity

Team collaboration

Ausbildung

Associate degree or equivalent

Tools

Microsoft Word

Outlook

Excel

Microsoft Teams

SharePoint

Jobbeschreibung

Aston Carter is seeking an Office Assistant to support daily operations in a large Tampa office, serving as the front-of-house presence and providing essential administrative and operational support. The role offers growth through mentorship and increasing responsibility within office operations.

Based in Tampa, FL, this contract-to-hire position emphasizes organization, professionalism, and collaboration with leadership, facilities teams, and vendors to ensure a welcoming, well-run environment