Front Desk & Office Operations Coordinator

McKinstry Company; Portland (OR); On-site; USD 39,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

401(k) with employer match and profit‑

Paid time off and holidays

Comprehensive medical, prescription, &

Adoption & IVF assistance

Parental leave

Job summary

McKinstry is seeking a Front Desk Coordinator in Portland to provide administrative support and manage front desk operations. You will answer calls, handle mail, badges, and visitor logistics while maintaining a welcoming, organized reception area.

The role requires a Bachelor’s degree or equivalent experience, strong MS Office skills, and a proactive, energetic attitude. Experience with virtual/matrixed teams is a plus; benefits and growth are highlighted.

Qualifications

• Bachelor's degree or equivalent work experience.
• Exceptional customer service skills.
• Intermediate knowledge of Microsoft Word, Excel and Outlook; SharePoint and Visio preferred.
• Experience with virtual and matrixed teams preferred.

Responsibilities

• Deliver accurate, high quality and timely results.
• Answer incoming general phone calls and forward to appropriate department/individual.
• Receive, sort and schedule pickup of mail/FedEx/UPS.
• Visit log, visitor badging and notifying McKinstry teammate of visitor's arrival.
• Maintain front desk organization and cleanliness.
• Manage vendor access and log; notify the appropriate teammate.
• Assist with coordination of client events, internal office events, and project events.
• New employee activation including IT and desk setup.
• Provide excellent customer service and build internal partnerships.
• Liaise with Facilities and assist with projects and administrative tasks.
• Communicate with departments to achieve shared objectives.
• Engage with departments and regions to support cross-functional goals.

Skills

Customer service

Team collaboration

Energetic attitude

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Visio

Job description

McKinstry is seeking a Front Desk Coordinator in Portland to provide administrative support and manage front desk operations. You will answer calls, handle mail, badges, and visitor logistics while maintaining a welcoming, organized reception area.

The role requires a Bachelor’s degree or equivalent experience, strong MS Office skills, and a proactive, energetic attitude. Experience with virtual/matrixed teams is a plus; benefits and growth are highlighted.