Front-Desk Admin & Office Coordinator

Portlandchristian; New Albany (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Portlandchristian seeks a warm, organized Administrative Assistant to be the central point for customers, visitors, and staff, presenting the organization’s values in every interaction.

You will manage phones, greet guests, coordinate mail and supplies, support meetings, handle records with discretion, and assist with internal communications.

The role requires a high school diploma or GED and 5+ years of admin experience; proficiency with Microsoft Office and quick adaptability.

Qualifications

• High school diploma or GED required; 5+ years of administrative experience preferred.
• Tech-savvy with proficiency in Microsoft Office and ability to learn new tools quickly.

Responsibilities

• Answer incoming calls with urgency and care via a multi-line phone system.
• Greet visitors and maintain a clean, welcoming reception area.
• Serve as an internal go-to for general questions and support across departments.
• Coordinate mail handling, office supplies, and onboarding kits for new hires.
• Support internal meetings and events, including catering coordination and onsite logistics.
• Manage contact lists, company records, and employee recognition programs.
• Maintain organized digital and paper files with easy access and accuracy.
• Provide communication support for employee life events and internal newsletters.
• Help manage fleet accounts, printer/copier needs, and general office operations.
• Handle sensitive information with discretion and confidentiality.
• Jump in with a helpful hand wherever needed to keep the office running smoothly.

Skills

Customer service

Multitasking

Phone etiquette

Reception

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Portlandchristian seeks a warm, organized Administrative Assistant to be the central point for customers, visitors, and staff, presenting the organization’s values in every interaction.

You will manage phones, greet guests, coordinate mail and supplies, support meetings, handle records with discretion, and assist with internal communications.

The role requires a high school diploma or GED and 5+ years of admin experience; proficiency with Microsoft Office and quick adaptability.