Front Desk Coordinator: Client Concierge & Office Ops

International Executive Service Corps; Portland (OR); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Competitive pay

401(k) with employer match

Paid time off and holidays

Medical, dental, vision coverage

Parental leave

Commuter benefits

Pet insurance

Job summary

McKinstry in Portland seeks a Front Desk Coordinator to deliver high-quality administrative support. You will answer calls, handle mail, badge visitors, and keep the front desk area organized while coordinating vendor access and events.

The role emphasizes excellent customer service and cross-department collaboration in a dynamic office. The position requires a bachelor’s degree or equivalent experience, proficiency with Word/Excel/Outlook, and ability to work with virtual teams.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Exceptional customer service skills.
• Experienced with virtual and matrixed teams is preferred.

Responsibilities

• Deliver accurate, high quality and timely results.
• Answer incoming general phone calls & forwards to appropriate department.
• Receive, sort and schedule pickup of mail and deliveries.
• Manage front desk visitors, badging and logbook.
• Maintain clean and organized front desk area.
• Coordinate vendor access and log with the appropriate teammate.
• Assist with coordination of client, internal and project events.
• Activate new employees including IT and desk setup.
• Provide excellent customer service and partner with internal clients.
• Support Facilities and liaise with departments to meet shared goals.

Skills

Customer service

Team collaboration

Positive attitude

Virtual team experience

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

Outlook

SharePoint

Visio

Job description

McKinstry in Portland seeks a Front Desk Coordinator to deliver high-quality administrative support. You will answer calls, handle mail, badge visitors, and keep the front desk area organized while coordinating vendor access and events.

The role emphasizes excellent customer service and cross-department collaboration in a dynamic office. The position requires a bachelor’s degree or equivalent experience, proficiency with Word/Excel/Outlook, and ability to work with virtual teams.