Front Desk & Office Operations Coordinator

marquette; Naperville (IL); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, vision insurance

401(k) with company match

Paid time off

Professional growth

Job summary

Marquette Management, Inc. in Naperville, Illinois is seeking a Corporate Office Coordinator to be the first point of contact and ensure smooth daily operations at the corporate office.

The role covers front desk, office administration, communications support, and helping create a positive employee and visitor experience in a fast-paced environment with confidentiality and professionalism.

Qualifications

• High School Diploma or GED required.
• Associate’s degree in business administration or related field preferred.
• 2–5 years of administrative, customer service, reception, or office coordination experience.

Responsibilities

• Greet and assist visitors, vendors, and employees.
• Answer and direct incoming phone calls promptly and professionally.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a clean, organized, and professional reception area.
• Assist with general inquiries and direct requests to the appropriate department.
• Provide exceptional customer service while representing the company's culture and values.
• Maintain office supplies, equipment, and inventory levels.
• Coordinate office vendors and service providers.
• Schedule office maintenance and repairs as needed.
• Manage conference room scheduling and meeting space preparation.
• Assist with document preparation, filing, scanning, and record management.
• Support administrative projects and special assignments.
• Maintain Property Directories and Contact Lists.
• Monitor shared email inboxes and route communications appropriately.
• Maintain confidentiality of employee, resident, financial, and company information.
• Support document retention and organization efforts.
• Assist with company events, celebrations, and employee recognition programs.
• Support onboarding preparations and welcome activities for new hires.
• Help coordinate training sessions and company meetings.
• Assist with employee engagement initiatives.
• Promote a positive, team-oriented work environment.

Skills

Organizational skills

Multitasking

Verbal & written communication

Customer service orientation

Microsoft Office Suite

Confidentiality

Attention to detail

Independent & collaborative

Education

High School Diploma or GED

Associate’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Marquette Management, Inc. in Naperville, Illinois is seeking a Corporate Office Coordinator to be the first point of contact and ensure smooth daily operations at the corporate office.

The role covers front desk, office administration, communications support, and helping create a positive employee and visitor experience in a fast-paced environment with confidentiality and professionalism.