Dynamic Front Desk & Admin Services Coordinator

mizkancareers; Schaumburg (IL); On-site; USD 57,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K with match

Wellness program

Paid parental leave

Job summary

Mizkan America, Inc. in Schaumburg, IL is seeking an Administrative Services Coordinator to ensure smooth daily operations of the corporate office and provide essential administrative support.

You will be the first point of contact for visitors, handle mail and shipments, coordinate with vendors, and assist leadership with calendar and meeting logistics. The role requires in-person work five days a week, strong organizational skills, and proficiency with MS Office.

Qualifications

• Associate’s degree preferred.
• Two years of receptionist or administrative experience.

Responsibilities

• Serve as primary front desk contact for visitors and direct to appropriate personnel.
• Support facility/equipment issue resolution by coordinating with internal teams or vendors.
• Submit and track work orders; communicate status updates to employees and leadership.
• Manage mail, packages, and shipments; maintain orderly front office and mailroom areas.
• Oversee visitor access, badges, and digital visitor management system.
• Coordinate building notifications and schedule onsite meetings/events.
• Prepare reports and business documents; create and manage PO process.

Skills

Reliable

Organizational skills

Communication skills

Customer service

Multitasking

Discretion

MS Office

Office equipment

Education

Associate’s degree preferred

Tools

Copiers/Scanners

Postage machines

Shipping systems

Job description

Mizkan America, Inc. in Schaumburg, IL is seeking an Administrative Services Coordinator to ensure smooth daily operations of the corporate office and provide essential administrative support.

You will be the first point of contact for visitors, handle mail and shipments, coordinate with vendors, and assist leadership with calendar and meeting logistics. The role requires in-person work five days a week, strong organizational skills, and proficiency with MS Office.