Front Desk & Office Operations Coordinator

Mizkan America; Schaumburg (IL); On-site; USD 57,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with match

Profit sharing

Wellness program

Parental leave

Disability insurance

Education assistance

Job summary

Mizkan America, Inc. in Schaumburg, IL is hiring an Administrative Services Coordinator to ensure smooth daily office operations, serve as front desk contact, and support leadership with administrative tasks.

The role requires on-site work five days a week and involves mail distribution, PO processing, and coordinating with finance for invoices. The position emphasizes organization, communication, and discretion with confidential information, plus collaboration with facilities and vendors as

Qualifications

• Associate degree preferred; 2 years receptionist or admin experience preferred.
• Strong communication and interpersonal skills; professional front desk presence.
• Proficiency with MS Office; ability to learn office equipment and systems.

Responsibilities

• Serve as front desk primary contact; greet visitors and direct them appropriately.
• Coordinate with internal teams and external vendors to resolve facility or equipment issues.
• Submit and track work orders; manage mail, packages, and shipments; maintain office supply inventory.
• Support leadership with calendar coordination, document prep, and meetings logistics.
• Create and manage purchase orders; track invoices with Finance for payments.
• Maintain clean, organized front office, mailroom, and kitchen areas.
• Assist with onsite meetings, events, and special projects as needed.

Skills

Receptionist experience

Administrative support

Microsoft Office

Communication skills

Customer service

Attention to detail

Discretion with confidential info

Education

Associate’s degree (preferred)

2 years administrative/receptionist experience (preferred)

Tools

Microsoft Office Suite

Job description

Mizkan America, Inc. in Schaumburg, IL is hiring an Administrative Services Coordinator to ensure smooth daily office operations, serve as front desk contact, and support leadership with administrative tasks.

The role requires on-site work five days a week and involves mail distribution, PO processing, and coordinating with finance for invoices. The position emphasizes organization, communication, and discretion with confidential information, plus collaboration with facilities and vendors as