Front Desk & Office Operations Coordinator

Wittenbach Business Systems; Maryland; On-site; USD 34,000 - 48,000; Full time

Job summary

Wittenbach Business Systems, based in Sparks, Maryland, provides cash automation and security solutions for financial institutions. We emphasize customer satisfaction and rapid response with over 200 service professionals.

We are seeking an organized administrative assistant to manage calendars, travel, mail, front desk duties, and basic bookkeeping tasks. This role requires strong MS Office skills, excellent communication, confidentiality, and the ability to multitask in a fast-paced office.

Qualifications

• High school diploma or relevant qualification.
• At least 2 years of proven experience in a similar role.
• Good understanding of office administration and basic bookkeeping.

Responsibilities

• Manages calendars and schedules as needed.
• Book company wide travel requests.
• Order office lunch requests as needed.
• Distribute/prioritize office mail and packages.
• Greet guests and provide superb customer service.
• Ensure the front desk is neat, presentable, and supplied.
• Order business cards and manage company apparel ordering.
• Redirect phone calls to the appropriate department and take messages.
• Accept all letters and package deliveries and distribute them.
• Track and order office equipment and supplies.
• Maintain records and files.
• Exercise cost control and reduction measures where applicable.
• Organizes programs, events, meetings or conferences and coordinates budget.
• Copying, faxing and distributing material.
• Reconcile monthly credit card statements.
• Maintain confidentiality of corporate, personnel and research matters.
• Other duties as needed.

Skills

Detail oriented

MS Office

Communication skills

English proficiency

Multitasking

Adaptability

Interpersonal skills

Confidentiality

Education

High school diploma

Job description

Wittenbach Business Systems, based in Sparks, Maryland, provides cash automation and security solutions for financial institutions. We emphasize customer satisfaction and rapid response with over 200 service professionals.

We are seeking an organized administrative assistant to manage calendars, travel, mail, front desk duties, and basic bookkeeping tasks. This role requires strong MS Office skills, excellent communication, confidentiality, and the ability to multitask in a fast-paced office.