Temporary Front Desk Administrative Assistant (4 month contract)

Wittenbach Business Systems; Maryland; On-site; USD 34,000 - 48,000; Full time

Job summary

Wittenbach Business Systems, based in Sparks, Maryland, provides cash automation and security solutions for financial institutions. We emphasize customer satisfaction and rapid response with over 200 service professionals.

We are seeking an organized administrative assistant to manage calendars, travel, mail, front desk duties, and basic bookkeeping tasks. This role requires strong MS Office skills, excellent communication, confidentiality, and the ability to multitask in a fast-paced office.

Qualifications

• High school diploma or relevant qualification.
• At least 2 years of proven experience in a similar role.
• Good understanding of office administration and basic bookkeeping.

Responsibilities

• Manages calendars and schedules as needed.
• Book company wide travel requests.
• Order office lunch requests as needed.
• Distribute/prioritize office mail and packages.
• Greet guests and provide superb customer service.
• Ensure the front desk is neat, presentable, and supplied.
• Order business cards and manage company apparel ordering.
• Redirect phone calls to the appropriate department and take messages.
• Accept all letters and package deliveries and distribute them.
• Track and order office equipment and supplies.
• Maintain records and files.
• Exercise cost control and reduction measures where applicable.
• Organizes programs, events, meetings or conferences and coordinates budget.
• Copying, faxing and distributing material.
• Reconcile monthly credit card statements.
• Maintain confidentiality of corporate, personnel and research matters.
• Other duties as needed.

Skills

Detail oriented

MS Office

Communication skills

English proficiency

Multitasking

Adaptability

Interpersonal skills

Confidentiality

Education

High school diploma

Job description

Description

Since 1974, Wittenbach has been a leading provider of innovative cash automation and security solutions for financial institutions. Our commitment to customer satisfaction and delivering results has driven our growth. With over 200 highly trained service professionals throughout our service area, we ensure rapid response to our customer’s service needs. The corporate office is in Sparks, Maryland along with regional operations in Hunt Valley, MD, Coatesville, PA and Charlotte, NC. Our Sales and Service footprint spans the Mid-West and East Coast.

Requirements

JOB QUALIFICATIONS

Education:

• High school diploma or relevant qualification.
• A minimum of 2 years’ proven experience in a similar role.
• Good understanding of office administration and basic bookkeeping practices.

Skills

• Detail–oriented, responsible, extremely well organized and reliable
• Advanced PC skills (Proficiency in Microsoft Office applications including Word, Outlook, Excel, & PowerPoint)
• Excellent written/ oral communication skills
• Proper English usage, spelling, grammar and punctuation
• Ability to handle multiple tasks simultaneously
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Good interpersonal skills
• Must maintain confidentiality.
• Knowledge of business office operations.
• Strong sense of urgency, adaptability, flexibility and resourcefulness.

JOB RESPONSIBILITIES

The following job responsibilities are intended to reflect the major responsibilities of the job, but do not describe the minor duties or other responsibilities that may be assigned from time to time. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. Incumbent will be required to satisfactorily perform all essential functions of the job, with reasonable accommodation considerations for those individuals covered under the Americans With Disabilities Act (A.D.A.)

RESPONSIBILITES

• Manages calendars and schedules as needed.
• Book company wide travel requests.
• Order office lunch requests as needed.
• Distribute/prioritize office mail and packages.
• Greet guests and provide them with superb customer service.
• Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
• Order business cards.
• Manage all company apparel ordering.
• Redirect phone calls to the appropriate department and take down messages.
• Accept all letters and packages, and distribute them to their appropriate departments.
• Track and order office equipment and supplies.
• Maintain records and files.
• Exercise cost control and reduction measures where applicable.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers,
  issuing information or invitations, coordinating speakers and controlling event budgets
• Copying, faxing and distributing material
• Reconciles monthly credit card statements.
• Maintains confidentiality of all corporate, personnel and research matters.
• Other duties as needed

A qualified candidate will be required to take a drug and background check prior to being hired.