Office Operations & Client Support Coordinator

WCA Technologies, Inc.; New York (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Job summary

WCA Technologies, Inc. is seeking an Administrative Coordinator to support daily office operations, client-facing coordination, shipping/receiving, inventory tracking, purchasing support, vendor reconciliation and general administrative functions.

The role ensures efficient office operations, professional service for visitors and clients, and timely completion of administrative tasks across internal teams.

Qualifications

• Excellent organizational skills and attention to detail.
• Professional communication with clients, visitors, vendors and employees.
• Ability to manage multiple administrative priorities in a fast-paced office environment.

Responsibilities

• Answer incoming phone calls and route to the appropriate employee or department.
• Greet visitors professionally and escort to conference room.
• Coordinate shipping/receiving, label deliveries, track shipments, notify department.
• Support clients and internal equipment logistics, pickups/drop-offs, mail receiving duties.
• Assist with purchase orders and sales orders, update tracking and serial numbers.
• Monitor and maintain office supplies, equipment, inventory, and client inventory.
• Maintain a clean, organized office environment (staff room, kitchen, conference room, equipment areas).
• Enter and update vendor-related bills in QuickBooks.
• Assist with accounts receivable follow-up and remote deposits for manual checks.
• Maintain accurate daily time entries in ConnectWise and submit timesheets.

Skills

Organizational skills

Professional communication

Multi-tasking in fast-paced office

Microsoft Office proficiency

Confidential information handling

Tools

ConnectWise

IT Glue

Ticketing systems

Job description

WCA Technologies, Inc. is seeking an Administrative Coordinator to support daily office operations, client-facing coordination, shipping/receiving, inventory tracking, purchasing support, vendor reconciliation and general administrative functions.

The role ensures efficient office operations, professional service for visitors and clients, and timely completion of administrative tasks across internal teams.