Front Desk & Office Coordinator - Guest Service & Admin

Wittenbach; Maryland; On-site; USD 35,000 - 52,000; Full time

Job summary

Wittenbach, a Maryland-based provider of cash automation and security solutions, seeks an organized administrative professional to support office operations, scheduling, travel, mail, and guest services. The role emphasizes confidentiality, multitasking, and strong communication.

Requirements include a high school diploma and at least 2 years in a similar role, with proficient MS Office skills and basic bookkeeping understanding. Drug and background checks are required before hiring.

Qualifications

• High school diploma or relevant qualification.
• A minimum of 2 years’ proven experience in a similar role.
• Good understanding of office administration and basic bookkeeping practices.

Responsibilities

• Manages calendars and schedules as needed.
• Book company wide travel requests.
• Order office lunch requests as needed.
• Distribute/prioritize office mail and packages.
• Greet guests and provide superb customer service.
• Keep the front desk neat, presentable, and stocked with supplies.
• Order business cards and manage company apparel orders.
• Redirect phone calls and take messages.
• Distribute letters and packages to the appropriate departments.
• Track and order office equipment and supplies.
• Maintain records and files.
• Exercise cost control and reduction measures where applicable.
• Organize programs, events, meetings or conferences, coordinating speakers and budgets.
• Copy, fax and distribute material.
• Reconcile monthly credit card statements.
• Maintain confidentiality of corporate, personnel and research matters.
• Other duties as needed.
• A qualified candidate will be required to take a drug and background check prior to being hired.

Skills

Detail–oriented

Office administration

Bookkeeping basics

Microsoft Office

Strong communication

Confidentiality

Multitasking

Interpersonal skills

Time management

Education

High school diploma or relevant qualification

Tools

Microsoft Office (Word, Outlook, Excel, PowerPoint)

Job description

Wittenbach, a Maryland-based provider of cash automation and security solutions, seeks an organized administrative professional to support office operations, scheduling, travel, mail, and guest services. The role emphasizes confidentiality, multitasking, and strong communication.

Requirements include a high school diploma and at least 2 years in a similar role, with proficient MS Office skills and basic bookkeeping understanding. Drug and background checks are required before hiring.