Front Desk & Office Operations Coordinator

Kratos Industries LLC; Arvada (CO); On-site; USD 77,366,000 - 91,693,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company matching

Generous paid time off (PTO)

Boot reimbursement

Employee referral bonuses

Additional employee-focused perks and

Job summary

Kratos Industries LLC is seeking an Office Administrative Assistant / Front Desk in Arvada, CO, reporting to site leadership. This role handles front desk operations, visitor management, and cross-functional coordination across HR, Talent Acquisition, IT, and Finance while supporting daily office activities.

The ideal candidate is organized, tech-savvy, and proactive, with strong MS 365 skills and the ability to process travel, meetings, and events.

Qualifications

• 3+ years of administrative, office coordination, or related experience preferred.

Responsibilities

• Manage daily administrative and front desk operations, including visitors, contractors, candidates, vendors, mail, supplies, records, and employee support.
• Serve as a professional, friendly, and knowledgeable first point of contact.
• Maintain organized electronic and physical files, forms, and shared resources.
• Manages employee badge and building access administration.
• Identify administrative needs and independently develop practical solutions.
• Create, update, and maintain SOPs, Work Instructions, guides, checklists, and other administrative process documentation.
• Partner with department leaders and subject matter experts to document processes and reduce reliance on tribal knowledge.
• Draft and distribute companywide communications, announcements, newsletters, reminders, and employee information.
• Coordinate cross-functional communications to ensure information is accurate, timely, and professional.
• Assist with employee appreciation initiatives, company events, and workplace activities.
• Coordinate meetings, calendars, conference rooms, technology, catering, materials, and refreshments.
• Ensure conference rooms are clean, organized, and meeting-ready.
• Support Microsoft Teams and other virtual meeting technology.
• Coordinate business travel, including flights, hotels, rental cars, and ground transportation.
• Prepare and process expense reports, and reimbursements.
• Plan and coordinate company events, lunches, celebrations, leadership activities, and other workplace events from planning through completion.

Skills

Administrative coordination

Manufacturing environment experience

Bilingual English/Spanish (plus)

Strong organizational skills

Effective communication

Education

High school diploma or equivalent

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

ClickUp

Concur

JobBOSS

Job description

Kratos Industries LLC is seeking an Office Administrative Assistant / Front Desk in Arvada, CO, reporting to site leadership. This role handles front desk operations, visitor management, and cross-functional coordination across HR, Talent Acquisition, IT, and Finance while supporting daily office activities.

The ideal candidate is organized, tech-savvy, and proactive, with strong MS 365 skills and the ability to process travel, meetings, and events.