Onsite Office & Operations Manager

Kratos Defense and Security Solutions; Huntsville (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Life/ADD & Short/Long Term Disability

401(k) Savings Plan

Employee Stock Purchase Plan

Paid Time-Off

Holidays

Education Reimbursement

Job summary

Kratos Defense and Security Solutions in Huntsville, AL seeks an Office Manager to oversee daily administrative and operational activities for the MACH-TB office. You will serve as the onsite point of contact for staff, visitors, vendors, and leadership, providing calendar management, reporting, and meeting materials.

The role requires 3–5 years of office experience, strong Microsoft Office skills, and the ability to coordinate events, facilities, and IT coordination.

Qualifications

• High school diploma or GED required; degree preferred.
• 3–5 years of office administration or related experience.
• Proficiency with Microsoft Office suite and Teams.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities with attention to detail.
• Professional judgment and ability to work with executives and teams.
• Ability to handle confidential information appropriately.

Responsibilities

• Manage day-to-day administrative and office operations.
• Serve as onsite point of contact for employees, visitors, vendors, and leadership.
• Provide administrative support including calendars, correspondence, reports, and presentations.
• Coordinate meetings, conference rooms, and executive visits.
• Maintain office supplies, rooms, equipment, and workplace resources.
• Coordinate facility services such as maintenance and security.
• Manage vendor scheduling, documentation, and issue resolution.
• Support purchasing, invoicing, and expense tracking.
• Coordinate shipping and distribution of materials.
• Assist with onboarding, workspace assignments, and IT coordination.
• Maintain organized records and contact/distribution lists.
• Support access procedures with Security and other teams.
• Handle routine office tech issues and coordinate with IT.
• Identify issues and drive improvements to completion.

Skills

Organizational skills

Communication skills

Time management

Customer service

Multitasking

Professional judgment

Discretion with confidential/sensitive

Attention to detail

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Kratos Defense and Security Solutions in Huntsville, AL seeks an Office Manager to oversee daily administrative and operational activities for the MACH-TB office. You will serve as the onsite point of contact for staff, visitors, vendors, and leadership, providing calendar management, reporting, and meeting materials.

The role requires 3–5 years of office experience, strong Microsoft Office skills, and the ability to coordinate events, facilities, and IT coordination.