Front Desk & Office Operations Coordinator

Valid8 Financial, Inc.; Alexandria (VA); On-site; USD 32,000 - 44,000; Full time

Job summary

Islamic Relief USA seeks a Front Desk and Office Administrator for its headquarters in Alexandria, Virginia. The role combines front desk responsibilities with clerical and operational coordination to ensure a smooth, efficient workplace.

Responsibilities include reception, supply purchasing, mail handling, travel support, and event assistance, with collaboration across facilities and security. Candidates should have strong organizational and communication skills and be eligible to work in the

Qualifications

• Requires travel as needed to support organizational activities.
• Eligible to work in the U.S. with a valid driver’s license.
• Ability to lift up to 40 lbs.
• Experience in front desk or receptionist role preferred.
• Knowledge of office management, shipping, catering, and security practices.

Responsibilities

• Manage front desk reception and office opening/closing.
• Purchase office and breakroom supplies.
• Monthly reconciliation of operations credit card and petty cash.
• Reserve meeting rooms and coordinate catering.
• Handle all incoming/outgoing mail and packages.
• Coordinate daily with facilities and security management.
• Provide travel support and backup to the travel desk coordinator.
• Manage all shipping through the designated platform.
• Assist with organizational events and office space preparation.
• Welcome and assist office guests.
• Support the Assistant Director of Operations on various projects.

Skills

Front desk experience

Organizational skills

Interpersonal communication

Travel coordination

Office management basics

Shipping/logistics

Education

High School Diploma or GED

Tools

Pitney Bowes

FedEx

USPS

Job description

Islamic Relief USA seeks a Front Desk and Office Administrator for its headquarters in Alexandria, Virginia. The role combines front desk responsibilities with clerical and operational coordination to ensure a smooth, efficient workplace.

Responsibilities include reception, supply purchasing, mail handling, travel support, and event assistance, with collaboration across facilities and security. Candidates should have strong organizational and communication skills and be eligible to work in the