Front Desk and Office Administrator

Islamic Relief USA; Saddle Brook (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

Islamic Relief USA is seeking a Front Desk and Office Administrator for our headquarters in Alexandria, Virginia. You will manage reception, coordinate daily clerical and operational tasks, and support a smoothly run office environment with hospitality and organizational leadership.

The role requires a high school diploma or GED with at least 5 years of front desk experience, strong communication, and proficiency in booking travel and handling shipping and security procedures.

Qualifications

• High School Diploma or GED with at least 5 years of front desk experience.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Knowledge of office management, shipping, catering, and security practices.
• Eligible to work in the U.S. and valid driver's license.

Responsibilities

• Manage front desk reception and office opening/closing procedures.
• Purchase office and breakroom supplies from online vendors.
• Reconcile operations-facilities credit card and petty cash monthly.
• Reserve meeting rooms and coordinate catering.
• Handle mail and packages; coordinate shipping platforms.
• Support travel arrangements and assist travel desk as backup.
• Welcome guests and assist with events and office space.
• Collaborate with the Assistant Director of Operations on projects.

Skills

Organizational skills

Attention to detail

Interpersonal communication

Travel booking websites

Education

High School Diploma or GED

Tools

Pitney Bowes

FedEx

USPS

Job description

Position Summary: Islamic Relief USA is seeking a Front Desk and Office Administrator for our headquarters office located in Alexandria, Virginia. Our Front Desk and Office Administrator manages the reception area while coordinating daily clerical and operational logistics to ensure an efficient workplace. This key role combines staff and guest facing hospitality with behind-the-scenes organizational management.

Essential Duties and Responsibilities

• Manage office opening/closing procedures and front desk reception.
• Purchase office and breakroom supplies from online vendors.
• Perform monthly reconciliation of the operations-facilities credit card and petty cash.
• Reserve meeting rooms and coordinate catering.
• Handle all incoming and outgoing mail and packages.
• Coordinate daily with building facilities and security management.
• Provide travel support and act as a backup to the travel desk coordinator.
• Manage all shipping through the designated platform.
• Assist with organizational events and the preparation of office space.
• Welcome and assist office guests.
• Support the Assistant Director of Operations on various projects.

Qualifications and Competencies

• High School Diploma or GED with at least 5 years of experience in a front desk or receptionist role.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Knowledge of office management, shipping, catering, and security practices.
• Proven problem-solving abilities and cultural sensitivity.
• Proficiency in booking arrangements via travel websites.
• Familiarity with Pitney Bowes, FedEx, and USPS platforms is a plus.
• Must be eligible to work in the U.S. and possess a valid driver’s license.
• Ability to lift up to 40 lbs.
• Availability for travel and local errands as required.

At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.