Front Desk and Office Administrator

Ummahjobs; Alexandria (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Islamic Relief USA in Alexandria, Virginia, is seeking a Front Desk and Office Administrator to manage the reception area and coordinating daily clerical and operational logistics for an efficient workplace.

The role blends guest-facing hospitality with behind-the-scenes administration, including meeting coordination, mail, shipping, travel support, and collaboration with the Assistant Director of Operations.

Qualifications

• High School Diploma or GED with at least 5 years of front desk or receptionist experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Knowledge of office management, shipping, catering, and security practices.
• Proficiency in booking travel arrangements and familiarity with shipping platforms.

Responsibilities

• Manage office opening/closing procedures and front desk reception.
• Purchase office and breakroom supplies from online vendors.
• Reconcile operations-facilities credit card and petty cash monthly.
• Reserve meeting rooms and coordinate catering.
• Handle incoming/outgoing mail and packages.
• Coordinate daily with building facilities and security.
• Provide travel support and back up the travel desk coordinator.
• Manage all shipping through the designated platform.
• Assist with events and office space preparation.
• Welcome and assist office guests.
• Support the Assistant Director of Operations on projects.

Skills

Organizational Skills

Interpersonal Communication

Reception Duties

Office Management

Travel Booking

Education

High School Diploma or GED

Job description

# Front Desk and Office AdministratorIslamic Relief USA Full TimeAlexandria, VirginiaMid LevelShare:## Job Description**Position Summary**:Islamic Relief USA is seeking a Front Desk and Office Administrator for our headquarters office located in Alexandria, Virginia. Our **Front Desk and Office Administrator** manages the reception area while coordinating daily clerical and operational logistics to ensure an efficient workplace. This key role combines staff and guest facing hospitality with behind-the-scenes organizational management.**Essential Duties and Responsibilities:*** Manage office opening/closing procedures and front desk reception.* Purchase office and breakroom supplies from online vendors.* Perform monthly reconciliation of the operations-facilities credit card and petty cash.* Reserve meeting rooms and coordinate catering.* Handle all incoming and outgoing mail and packages.* Coordinate daily with building facilities and security management.* Provide travel support and act as a backup to the travel desk coordinator.* Manage all shipping through the designated platform.* Assist with organizational events and the preparation of office space.* Welcome and assist office guests.* Support the Assistant Director of Operations on various projects.**Qualifications and Competencies:*** High School Diploma or GED with at least 5 years of experience in a front desk or receptionist role.* Strong organizational skills and exceptional attention to detail.* Excellent interpersonal and communication skills.* Knowledge of office management, shipping, catering, and security practices.* Proven problem-solving abilities and cultural sensitivity.* Proficiency in booking arrangements via travel websites.* Familiarity with Pitney Bowes, FedEx, and USPS platforms is a plus.* Must be eligible to work in the U.S. and possess a valid driver’s license.* Ability to lift up to 40 lbs.* Availability for travel and local errands as required.***At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.***