Front Desk & Office Operations Specialist

Islamic Relief USA; Saddle Brook (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

Islamic Relief USA is seeking a Front Desk and Office Administrator for our headquarters in Alexandria, Virginia. You will manage reception, coordinate daily clerical and operational tasks, and support a smoothly run office environment with hospitality and organizational leadership.

The role requires a high school diploma or GED with at least 5 years of front desk experience, strong communication, and proficiency in booking travel and handling shipping and security procedures.

Qualifications

• High School Diploma or GED with at least 5 years of front desk experience.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Knowledge of office management, shipping, catering, and security practices.
• Eligible to work in the U.S. and valid driver's license.

Responsibilities

• Manage front desk reception and office opening/closing procedures.
• Purchase office and breakroom supplies from online vendors.
• Reconcile operations-facilities credit card and petty cash monthly.
• Reserve meeting rooms and coordinate catering.
• Handle mail and packages; coordinate shipping platforms.
• Support travel arrangements and assist travel desk as backup.
• Welcome guests and assist with events and office space.
• Collaborate with the Assistant Director of Operations on projects.

Skills

Organizational skills

Attention to detail

Interpersonal communication

Travel booking websites

Education

High School Diploma or GED

Tools

Pitney Bowes

FedEx

USPS

Job description

Islamic Relief USA is seeking a Front Desk and Office Administrator for our headquarters in Alexandria, Virginia. You will manage reception, coordinate daily clerical and operational tasks, and support a smoothly run office environment with hospitality and organizational leadership.

The role requires a high school diploma or GED with at least 5 years of front desk experience, strong communication, and proficiency in booking travel and handling shipping and security procedures.