Front Desk and Office Administrator

Valid8 Financial, Inc.; Alexandria (VA); On-site; USD 32,000 - 44,000; Full time

Job summary

Islamic Relief USA seeks a Front Desk and Office Administrator for its headquarters in Alexandria, Virginia. The role combines front desk responsibilities with clerical and operational coordination to ensure a smooth, efficient workplace.

Responsibilities include reception, supply purchasing, mail handling, travel support, and event assistance, with collaboration across facilities and security. Candidates should have strong organizational and communication skills and be eligible to work in the

Qualifications

• Requires travel as needed to support organizational activities.
• Eligible to work in the U.S. with a valid driver’s license.
• Ability to lift up to 40 lbs.
• Experience in front desk or receptionist role preferred.
• Knowledge of office management, shipping, catering, and security practices.

Responsibilities

• Manage front desk reception and office opening/closing.
• Purchase office and breakroom supplies.
• Monthly reconciliation of operations credit card and petty cash.
• Reserve meeting rooms and coordinate catering.
• Handle all incoming/outgoing mail and packages.
• Coordinate daily with facilities and security management.
• Provide travel support and backup to the travel desk coordinator.
• Manage all shipping through the designated platform.
• Assist with organizational events and office space preparation.
• Welcome and assist office guests.
• Support the Assistant Director of Operations on various projects.

Skills

Front desk experience

Organizational skills

Interpersonal communication

Travel coordination

Office management basics

Shipping/logistics

Education

High School Diploma or GED

Tools

Pitney Bowes

FedEx

USPS

Job description

Title: Front Desk and Office Administrator
Status: Full-time (In-person), non-exempt
Location: Alexandria, Virginia
Division: Operations - Facilities

Position Summary:

Islamic Relief USA is seeking a Front Desk and Office Administrator for our headquarters office located in Alexandria, Virginia. Our Front Desk and Office Administrator manages the reception area while coordinating daily clerical and operational logistics to ensure an efficient workplace. This key role combines staff and guest facing hospitality with behind-the-scenes organizational management

Essential Duties and Responsibilities:

• Manage office opening/closing procedures and front desk reception.
• Purchase office and breakroom supplies from online vendors.
• Perform monthly reconciliation of the operations-facilities credit card and petty cash.
• Reserve meeting rooms and coordinate catering.
• Handle all incoming and outgoing mail and packages.
• Coordinate daily with building facilities and security management.
• Provide travel support and act as a backup to the travel desk coordinator.
• Manage all shipping through the designated platform.
• Assist with organizational events and the preparation of office space.
• Welcome and assist office guests.
• Support the Assistant Director of Operations on various projects.

Qualifications and Competencies:

• High School Diploma or GED with at least 5 years of experience in a front desk or receptionist role.
• This position requires travel as needed to support organizational activities.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Knowledge of office management, shipping, catering, and security practices.
• Proven problem-solving abilities and cultural sensitivity.
• Proficiency in booking arrangements via travel websites.
• Familiarity with Pitney Bowes, FedEx, and USPS platforms is a plus.
• Must be eligible to work in the U.S. and possess a valid driver’s license.
• Ability to lift up to 40 lbs.

At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.