Front Desk & Office Operations Associate

Opensity Solutions; San Diego (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking an Office Services Associate to be a visible contact for internal and external guests, ensuring a warm, efficient office experience. You will collaborate with the Client Service Manager to uphold firm values and support daily operations with excellent service.

The role covers facilities management, visitor access, room reservations, catering, mail handling, and office initiative support, demanding strong communication and organization in a fast-paced environment.

Qualifications

• 1–2 years of experience in office services or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage office and facilities operations with Office Manager.
• Coordinate with building management, security, engineering, and vendors.
• Submit maintenance requests and support workplace operations.
• Greet and direct visitors; manage visitor access and parking.
• Manage conference room and workspace reservations.
• Coordinate catering and meeting setup.
• Issue and track employee and visitor access badges.
• Respond to employee requests and handle mail and packages.
• Maintain cleanliness of common areas.

Skills

Office operations

Communication skills

Multitasking

Microsoft Office

Attention to detail

Tools

Microsoft Office

Job description

Opensity Solutions is seeking an Office Services Associate to be a visible contact for internal and external guests, ensuring a warm, efficient office experience. You will collaborate with the Client Service Manager to uphold firm values and support daily operations with excellent service.

The role covers facilities management, visitor access, room reservations, catering, mail handling, and office initiative support, demanding strong communication and organization in a fast-paced environment.