Miami Office & Executive Support Pro

Talentify; Miami (FL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

PTO

Job summary

Aston Carter seeks an Office Administrator for our Miami office to support day-to-day operations, serve as the central contact for administration, executive support, and facilities. This on-site role coordinates calendars, onboarding, and communications across multiple teams.

The schedule is Monday–Friday, 8:00 AM to 5:00 PM ET. The role offers a contract-to-hire path with a pay range of $26.44–$31.25 per hour and comprehensive benefits.

Qualifications

• 3+ years of experience in office coordination, administration or executive support.
• Advanced proficiency with Outlook, Teams, Excel, Word, PowerPoint.
• Experience coordinating calendars and meetings, handling confidential information.

Responsibilities

• Serve as first point of contact for visitors and calls with a professional experience.
• Manage mail, documents, supplies, and vendor coordination for timely delivery.
• Coordinate calendars, schedule meetings, and send Outlook invitations.
• Support onboarding, HR processes, and employee engagement activities.
• Collaborate with IT and facilities teams to maintain office operations.

Skills

Office coordination

Executive support

Bilingual English/Spanish

Strong communication

Organizational skills

Problem solving

Detail oriented

Tools

Microsoft Outlook

Teams

Excel

Word

PowerPoint

Copilot AI tools

Job description

Aston Carter seeks an Office Administrator for our Miami office to support day-to-day operations, serve as the central contact for administration, executive support, and facilities. This on-site role coordinates calendars, onboarding, and communications across multiple teams.

The schedule is Monday–Friday, 8:00 AM to 5:00 PM ET. The role offers a contract-to-hire path with a pay range of $26.44–$31.25 per hour and comprehensive benefits.