Front Desk & Office Experience Lead

Oceaneering; United States; Remote; USD 42,000 - 56,000; Full time

Job summary

Oceaneering, a global engineering services provider, is seeking a Receptionist/Administrative Assistant to support the Head Office operations in the United States. The role focuses on delivering a professional, welcoming experience for visitors and callers while coordinating daily administrative tasks.

You will manage reception, arrange meetings, handle mail and courier tasks, assist with HR and facilities activities, and support event planning.

Qualifications

• Minimum 2 years of experience in a similar receptionist/administrative role.
• Proficient in Microsoft Office Suite.
• Excellent interpersonal and communication skills.
• Customer service oriented, friendly and welcoming.
• Strong organizational skills and attention to detail.
• Ability to work independently as well as part of a team.

Responsibilities

• Receive visitors/phone calls in an efficient and welcoming manner, linking callers to the appropriate individuals or departments.
• Keep reception area and meeting rooms tidy and inviting.
• Maintain kitchen supplies, conduct stock takes and place orders.
• Assist with townhall meetings and teleconferences including catering and IT requirements.
• Process incoming/outgoing mail and couriers.
• Monitor stationery stock and reorder as needed.
• Assist HR, project administrator and coordinators with purchase orders.
• Conduct admin duties including scanning/photocopying.
• Undertake admin and facilities reporting.
• Refer queries to the appropriate team; identify improvement areas and participate in change initiatives.
• Coordinate and assist IT for new starters hardware.
• Assist with Office Events coordination.

Skills

Interpersonal skills

Communication skills

Customer service

Proactive

Independent worker

Team player

Experience in similar role

Education

Cert IV Business Administration

Tools

Microsoft Office Suite

Job description

Oceaneering, a global engineering services provider, is seeking a Receptionist/Administrative Assistant to support the Head Office operations in the United States. The role focuses on delivering a professional, welcoming experience for visitors and callers while coordinating daily administrative tasks.

You will manage reception, arrange meetings, handle mail and courier tasks, assist with HR and facilities activities, and support event planning.