Senior Office & Facilities Manager

IFMA Orange County; United States; On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Low-cost health benefits

Wellness reimbursement

Disability and life insurance

Generous PTO

Beautiful campus across from the Pacif

Job summary

INNOCEAN USA is seeking an experienced Office Manager to supervise day-to-day administration, workplace engagement, and facilities coordination in our office. You will be the primary contact for employees, visitors, vendors, and building management, ensuring a safe, efficient, and welcoming environment.

You will manage office services, scheduling, budgets, events, and partnerships with HR and IT. This is an in-office leadership role supported by a receptionist and contracted staff, reporting to

Qualifications

• 5+ years in office management or facilities coordination.
• Experience with building systems (HVAC, electrical, plumbing).
• Strong organizational and project management skills; customer service oriented.

Responsibilities

• Serve as primary contact for office-related questions and operations.
• Manage office services including reception, mail, supplies, and amenities.
• Coordinate visitor management, parking, badges, and keys.
• Oversee conference room reservations and space standards.
• Support budget tracking and identify cost-saving opportunities.
• Coordinate office events and employee-focused programs.
• Manage facilities operations for HVAC, electrical, plumbing, and security.

Skills

Office management

Facilities coordination

Project management

Microsoft Office

Vendor management

Customer service

Tools

Microsoft Office Suite

Job description

INNOCEAN USA is seeking an experienced Office Manager to supervise day-to-day administration, workplace engagement, and facilities coordination in our office. You will be the primary contact for employees, visitors, vendors, and building management, ensuring a safe, efficient, and welcoming environment.

You will manage office services, scheduling, budgets, events, and partnerships with HR and IT. This is an in-office leadership role supported by a receptionist and contracted staff, reporting to