Front Desk & Administrative Associate – Office Ops & Support

Brix Marine; Washington; On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401(k) with match

Paid holidays & vacation

Education opportunities

SHARE Program

Job summary

BRIX Marine is seeking a Reception & Administrative Associate to be the first point of contact, delivering professional front desk reception and essential administrative support to the Accounting Department. The role ensures smooth daily operations and supports management with special projects.

Ideal candidates bring 2–3 years of office experience, proficient MS Office skills, and a service-minded attitude. Notary (WA) preferred, with a competitive benefits package and opportunities for growth.

Qualifications

• HS diploma or equivalent.
• 18+ years of age and legally authorized to work in the US.
• Two to three years of administrative, bookkeeping, office support, or front desk experience.
• MS Office proficiency.
• Basic mathematical skills and attention to detail.
• Ability to organize and maintain accurate records while handling confidential information.
• Washington State Notary Public commission preferred.
• Experience with accounting software: QuickBooks or ADP Workforce Now preferred.
• Excellent verbal and written communication.

Responsibilities

• Serve as the first point of contact for visitors, customers, vendors, applicants, and callers by providing professional and courteous front desk reception.
• Greet and direct facility visitors while communicating safety policies.
• Receive, sort, and distribute incoming and outgoing mail, deliveries, and office shipments.
• Perform general administrative duties including mailing, typing, scanning, photocopying, filing, and document preparation.
• Manage inventory and ordering of office and breakroom supplies, promotional materials, company apparel, and other administrative supplies.
• Assist Management Team with day-to-day business operation needs, special projects, reporting, and organizational initiatives.
• Maintain office organization, reception areas, conference rooms, and administrative filing systems.
• Assist with meeting and conference room coordination.
• Provide administrative support to management by preparing documentation, data entry, maintaining records, and coordinating routine activities.
• Prepare and maintain supporting documentation for vessel sales and other routine docs.
• Protect company operations by maintaining confidentiality and security of sensitive information.
• Participate in regular/required meetings. Other duties as assigned.

Skills

MS Office proficiency

Attention to detail

Verbal and written communication

Confidentiality handling

Organizational skills

Customer service

Education

HS diploma or equivalent

Tools

QuickBooks

ADP Workforce Now

Job description

BRIX Marine is seeking a Reception & Administrative Associate to be the first point of contact, delivering professional front desk reception and essential administrative support to the Accounting Department. The role ensures smooth daily operations and supports management with special projects.

Ideal candidates bring 2–3 years of office experience, proficient MS Office skills, and a service-minded attitude. Notary (WA) preferred, with a competitive benefits package and opportunities for growth.