Front Desk Coordinator — Purpose-Driven Office Support

McKinstry; Portland (OR); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

401(k) with employer match and profit‑

Paid time off and holidays

Comprehensive medical, prescription, -

Learning and advancement via McKinstry

McKinstry Moves onsite gyms or remote‑

Job summary

McKinstry in Portland is seeking a Front Desk Coordinator to deliver high-quality administrative support at the front desk. You will answer calls, manage mail/pickups, badge visitors, maintain desk area, and coordinate events with internal teams.

As a key liaison for Facilities, you’ll support IT setups for new employees and collaborate with matrixed teams to meet shared objectives. Strong MS Office and communication skills are essential.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Intermediate knowledge of Word, Excel and Outlook.
• Knowledge of SharePoint and Visio preferred.
• Energetic and enthusiastic, bringing a positive attitude to the team.
• Experience working with virtual and matrixed teams is preferred.

Responsibilities

• Deliver accurate, high quality and timely results.
• Answer incoming general phone calls & forwarding to appropriate department/individual.
• Receive, sort & schedule pickup of mail/FedEx/UPS.
• Visitors, visitor badging & visitor log, including notifying McKinstry teammate of visitor’s arrival.
• Organization/cleanliness of front desk area.
• Manage vendor access and log, notifying McKinstry teammate managing vendor.
• Assist with coordination of client events, internal office events, and project events.
• New employee activation - including IT and desk setup.
• Provides excellent customer service and develops strong internal customer partnerships with key internal clients.
• Liaison for Facilities team; assisting with projects and administrative tasks.
• Communicate with McKinstry departments as needed to achieve shared business objectives.
• Participate in purposeful outreaching and connecting to departments and regions.

Skills

Microsoft Word

Excel

Outlook

SharePoint

Visio

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Word

Excel

Outlook

SharePoint

Visio

Job description

McKinstry in Portland is seeking a Front Desk Coordinator to deliver high-quality administrative support at the front desk. You will answer calls, manage mail/pickups, badge visitors, maintain desk area, and coordinate events with internal teams.

As a key liaison for Facilities, you’ll support IT setups for new employees and collaborate with matrixed teams to meet shared objectives. Strong MS Office and communication skills are essential.