Front Desk & Office Administrator – Growth & Benefits

IRA Capital; Irvine (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement match

Paid time off

Job summary

IRA Capital in Irvine, CA is seeking a Receptionist/Office Administrator to manage the front desk and support daily office operations. The role involves greeting visitors, handling calls, mail, and coordinating meetings, with strong emphasis on professional interaction with senior leaders.

The ideal candidate has receptionist or office admin experience, excellent communication, and top-notch organizational skills.

Qualifications

• Previous receptionist, office administration, or customer service experience preferred.
• Professional, friendly, and dependable, with excellent communication skills and comfort interacting with senior executives.
• Strong organizational skills and attention to detail; able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Outlook, Word, Excel, and Teams.

Responsibilities

• Greet visitors, answer and direct incoming calls, and provide a welcoming, professional front-desk experience.
• Manage incoming/outgoing mail and shipments; coordinate with building management and office vendors as needed.
• Maintain conference rooms, common areas, and the office kitchen; monitor and order supplies, snacks, and beverages.
• Coordinate conference room scheduling and assist with meeting preparation, including ordering lunches and refreshments.
• Provide administrative support to executives and team members, including filing, scanning, data entry, and document preparation.
• Handle additional administrative tasks as assigned, as responsibilities may shift based on daily office needs.

Skills

Customer service

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Teams

Job description

IRA Capital in Irvine, CA is seeking a Receptionist/Office Administrator to manage the front desk and support daily office operations. The role involves greeting visitors, handling calls, mail, and coordinating meetings, with strong emphasis on professional interaction with senior leaders.

The ideal candidate has receptionist or office admin experience, excellent communication, and top-notch organizational skills.