RECEPTIONIST / OFFICE ADMINISTRATOR

IRA Capital; Irvine (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement match

Paid time off

Job summary

IRA Capital in Irvine, CA is seeking a Receptionist/Office Administrator to manage the front desk and support daily office operations. The role involves greeting visitors, handling calls, mail, and coordinating meetings, with strong emphasis on professional interaction with senior leaders.

The ideal candidate has receptionist or office admin experience, excellent communication, and top-notch organizational skills.

Qualifications

• Previous receptionist, office administration, or customer service experience preferred.
• Professional, friendly, and dependable, with excellent communication skills and comfort interacting with senior executives.
• Strong organizational skills and attention to detail; able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Outlook, Word, Excel, and Teams.

Responsibilities

• Greet visitors, answer and direct incoming calls, and provide a welcoming, professional front-desk experience.
• Manage incoming/outgoing mail and shipments; coordinate with building management and office vendors as needed.
• Maintain conference rooms, common areas, and the office kitchen; monitor and order supplies, snacks, and beverages.
• Coordinate conference room scheduling and assist with meeting preparation, including ordering lunches and refreshments.
• Provide administrative support to executives and team members, including filing, scanning, data entry, and document preparation.
• Handle additional administrative tasks as assigned, as responsibilities may shift based on daily office needs.

Skills

Customer service

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Teams

Job description

Irvine, United States | Posted on 09/11/2026

IRA Capital (“IRA”) is a real estate privateequity company with extensive acquisition, investment, development, and assetmanagement expertise. Since 2010, IRA has acquired and overseen over 10 millionsquare feet of commercial real estate with a total capitalization in excess of$3.5 Billion. The company is focused on acquiring high quality, well located,real estate across investment strategies and product types, which includemedical office buildings, senior housing, office, retail, industrial, multi-family,hospitals, and more. Our dedicated healthcare real estate platforms present anexciting opportunity for experienced professionals to join our dynamic team andcontribute to our continued growth and success.

Job Description

We are seeking a professional, organized, and dependable Receptionist/Office Administrator to support our Irvine office. This individual will manage the front desk, welcome visitors, assist employees, and help ensure that daily office operations run smoothly.

Key Responsibilities

• Greet visitors, answer and direct incoming calls, and provide a welcoming, professional front-desk experience.
• Manage incoming/outgoing mail and shipments; coordinate with building management and office vendors as needed.
• Maintain conference rooms, common areas, and the office kitchen; monitor and order supplies, snacks, and beverages.
• Coordinate conference room scheduling and assist with meeting preparation, including ordering lunches and refreshments.
• Provide administrative support to executives and team members, including filing, scanning, data entry, and document preparation.
• Handle additional administrative tasks as assigned, as responsibilities may shift based on daily office needs.

Requirements

• Previous receptionist, office administration, or customer service experience preferred.
• Professional, friendly, and dependable, with excellent communication skills and comfort interacting with senior executives.
• Strong organizational skills and attention to detail; able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Outlook, Word, Excel, and Teams.
• Able to maintain confidentiality and exercise good judgment.
• Reliable transportation and consistent attendance required.
• Competitive base salary of $75,000–$95,000 commensurate with experience plus annual bonus
• Comprehensive benefits package including health, dental, and vision insurance.
• Retirement savings plan with employer match.
• Paid time off and holidays.
• Opportunities for professional development and career advancement within a growing company.