Front Desk & Office Administrator – Greet, Admin & HR Support

HEICO Corporation; Hauppauge (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

Seal Dynamics (A HEICO Company) in Hauppauge, NY, is seeking a friendly Receptionist to be the welcoming face of the facility. This full-time role runs Monday through Friday, 8:30 am to 5:00 pm, totaling 37.5 hours per week, with duties at the front desk and light clerical support.

You will greet guests, coordinate access, perform basic security checks, assist HR, and help with mail, invoices, and office supplies.

Responsibilities

• Opening and closing of the reception front lobby.
• Greet visitors and announce their arrival to employees.
• Conduct security checks on visitors through Visual Compliance.
• Administer Internet access for visitors.
• Prepare invoices for mailing.
• Process outgoing mail.
• Sort and distribute incoming mail.
• Office supplies -- purchase supplies, manage inventory and stocking.
• Forward Electronic invoices to specific Customers for Accounts Receivable.
• Assist HR with daily tasks.

Job description

Seal Dynamics (A HEICO Company) in Hauppauge, NY, is seeking a friendly Receptionist to be the welcoming face of the facility. This full-time role runs Monday through Friday, 8:30 am to 5:00 pm, totaling 37.5 hours per week, with duties at the front desk and light clerical support.

You will greet guests, coordinate access, perform basic security checks, assist HR, and help with mail, invoices, and office supplies.