Part-Time Office Assistant - Front Desk & Admin Support

SEAFIELD SERVICES INC; Town of Riverhead (NY); On-site; USD 28,000 - 30,000; Part time

Job summary

SEAFIELD SERVICES INC. is seeking a part-time office assistant to support the Office Manager in daily operations in Riverhead, NY. You will handle front-desk calls, assist with mail and scheduling, and ensure confidentiality in all client interactions.

Responsibilities include processing deposits, updating ledgers, generating Medicaid reports, and maintaining client records within the computerized system. A two-year background in a similar role and a 40 wpm typing speed are required.

Qualifications

• Must have pleasant telephone manner and professional appearance.
• At least two years of experience in a similar capacity.
• Typing 40 wpm; good communication with clients, staff and outside agencies.

Responsibilities

• Answer and transfer calls in a professional manner.
• Provide information on anonymous meetings and hot-lines.
• Assist with mail handling and basic office tasks.
• Maintain sign-in/out logs and issue name tags.
• Close daily deposits and update ledgers for client balances.
• Track Medicaid tokens and run weekly reports for Medicaid pendings.
• Update schedules and manage group sheets and daily activities in the system.
• Maintain confidential patient information and follow confidentiality rules.

Skills

Telephone handling

Typing speed 40 wpm

Confidentiality awareness

Computer skills

Prioritizing workload

Independence

Tools

Voicemail system

Job description

SEAFIELD SERVICES INC. is seeking a part-time office assistant to support the Office Manager in daily operations in Riverhead, NY. You will handle front-desk calls, assist with mail and scheduling, and ensure confidentiality in all client interactions.

Responsibilities include processing deposits, updating ledgers, generating Medicaid reports, and maintaining client records within the computerized system. A two-year background in a similar role and a 40 wpm typing speed are required.