Receptionist / Administrative Assistant

Seal Dynamics LLC; Town of Smithtown (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

Seal Dynamics LLC in Hauppauge, NY, is seeking a full-time Receptionist to be the front face of the organization. You will greet visitors, control lobby access, and perform clerical tasks to support daily operations.

This role runs Monday through Friday, 8:30 am to 5:00 pm (37.5 hours/week). Primary duties include managing mail and invoices, assisting HR tasks, and coordinating security checks. Compensation ranges from $18.00 to $20.00 per hour, with pay transparency adhered to in postings.

Qualifications

• Role requires front-desk experience and strong customer-facing skills.
• Ability to manage clerical tasks and support HR daily activities.
• Greet visitors, announce arrivals, and assist with basic security checks.

Responsibilities

• Opening and closing the reception front lobby.
• Greet visitors and announce their arrival to employees.
• Administer Internet access for visitors.
• Distribute quotes and emails; prepare invoices for mailing.
• Process outgoing mail and sort incoming mail.
• Manage postage machine and replenishment of funds.
• Purchase and stock office supplies; assist Accounts Receivable.
• Assist HR with daily tasks.

Skills

Reception duties

Customer service

Front desk

Administrative tasks

Job description

Seal Dynamics (A HEICO Company) founded in 1976, with its corporate headquarters based in Hauppauge, NY is a world leader in technical sales and the distribution of aerospace components.

Our unique marketing and technical sales approach are the most effective way to assist our customers in selecting products that reduce cost of ownership. Our current product portfolio includes structural, mechanical and electro-mechanical products associated with both airframe and engine applications across all ATA Chapters. Through our strategic partnerships with some of the most respected OEMs in the aviation industry, Seal Dynamics stocks and distributes in excess of 100,000 products globally in support of our customer requirements.

We are looking for a Receptionist to join our Team!

You will be the front face of the organization as you greet incoming guests into our facility. This role is full-time, Monday through Friday from 8:30am to 5pm (37.5 hours per week).

Requirements

Reception Responsibilities -

• Opening and closing of the reception front lobby
• Greet visitors and announce their arrival to employees
• Conduct security checks on visitors through Visual Compliance
• Administer Internet access for visitors

Misc. Clerical Responsibilities -

• Customer Surveys and other paperwork requests -- distribute/complete
• Review Customer Service mailbox and distribute quotes/emails
• Prepare invoices for mailing
• Process outgoing mail
• Sort and distribute incoming mail
• Postage Machine
• Electronic replenishment of funds for Postage machine (monthly)
• Office Supplies -- purchase supplies, manage inventory and stocking
• Forward Electronic invoices to specific Customers for Accounts Receivable
• Assist HR with daily tasks

Physical Demands -

• Position located in an office environment.
• Regularly required to sit for long periods of time.
• Regularly required to talk or hear.
• Regular use of hands to finger, handle, or feel.
• Regularly lift and/or move up to 10 pounds.
• Occasionally required to walk up and down stairs .

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.

The actual pay rate will depend on the person's qualifications and experience.

$18.00 - $20.00 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

undefined

Who We Are

Our Brands

Contact Us

Employer Privacy Policy

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.

EEO is the Law

ADP Privacy Statement Artificial Intelligence Google Privacy Policy Google Terms of Service