Receptionist / Administrative Assistant - Hauppauge, NY

Seal Dynamics LLC; Hauppauge (NY); Vor Ort; USD 36.000 - 48.000; Vollzeit

Zusammenfassung

Seal Dynamics LLC, a HEICO company, headquartered in Hauppauge, NY, is seeking a Receptionist to be the friendly front face of the organization. This full-time role runs Monday through Friday, 8:30am to 5:00pm, with responsibilities spanning visitor greeting, security checks, phone management, mail handling, and light administrative tasks.

You will support HR daily tasks and assist with clerical duties, office supplies, invoices, and accounts receivable coordination as needed.

Qualifikationen

• Front desk receptionist experience preferred.
• Greet visitors and announce their arrival to employees.
• Conduct security checks on visitors through Visual Compliance.
• Manage phones and voicemails during work hours.

Aufgaben

• Opening and closing the reception front lobby.
• Greet visitors and announce their arrival to employees.
• Conduct security checks on visitors through Visual Compliance.
• Administer Internet access for visitors.
• Manage phones - Main SD phone line during work day & voicemails left before/after hours.
• Customer Surveys and other paperwork requests — distribute/complete.
• Review Customer Service mailbox and distribute quotes/emails.
• Prepare invoices for mailing.
• Process outgoing mail.
• Sort and distribute incoming mail.
• Postage Machine operations and replenishment (monthly).
• Office Supplies — purchase, inventory, stocking.
• Forward electronic invoices to specific customers for Accounts Receivable.
• Assist HR with daily tasks.

Kenntnisse

Greet visitors

Phone handling

Clerical tasks

Accounts receivable support

Tools

Visual Compliance

Jobbeschreibung

Seal Dynamics (A HEICO Company) founded in 1976, with its corporate headquarters based in Hauppauge, NY is a world leader in technical sales and the distribution of aerospace components.

Our unique marketing and technical sales approach are the most effective way to assist our customers in selecting products that reduce cost of ownership. Our current product portfolio includes structural, mechanical and electro‑mechanical products associated with both airframe and engine applications across all ATA Chapters. Through our strategic partnerships with some of the most respected OEMs in the aviation industry, Seal Dynamics stocks and distributes in excess of 100,000 products globally in support of our customer requirements.

We are looking for a Receptionist to join our Team!

You will be the front face of the organization as you greet incoming guests into our facility. This role is full-time, Monday through Friday from 8:30am to 5pm (37.5 hours per week).

Reception Responsibilities -

• Opening and closing of the reception front lobby
• Greet visitors and announce their arrival to employees
• Conduct security checks on visitors through Visual Compliance
• Administer Internet access for visitors
• Manage phones - Main SD phone line during work day & voicemails left before/after hours

Misc. Clerical Responsibilities -

• Customer Surveys and other paperwork requests -- distribute/complete
• Review Customer Service mailbox and distribute quotes/emails
• Prepare invoices for mailing
• Process outgoing mail
• Sort and distribute incoming mail
• Postage Machine
• Electronic replenishment of funds for Postage machine (monthly)
• Office Supplies -- purchase supplies, manage inventory and stocking
• Forward Electronic invoices to specific Customers for Accounts Receivable
• Assist HR with daily tasks

Physical Demands -

• Position located in an office environment.
• Regularly required to sit for long periods of time.
• Regularly required to talk or hear.
• Regularly use of hands to finger, handle, or feel.
• Regularly lift and/or move up to 10 pounds.
• Occasionally required to walk up and down stairs.