Front Desk Receptionist & Office Admin

Seal Dynamics LLC; Hauppauge (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Seal Dynamics LLC, a HEICO company, headquartered in Hauppauge, NY, is seeking a Receptionist to be the friendly front face of the organization. This full-time role runs Monday through Friday, 8:30am to 5:00pm, with responsibilities spanning visitor greeting, security checks, phone management, mail handling, and light administrative tasks.

You will support HR daily tasks and assist with clerical duties, office supplies, invoices, and accounts receivable coordination as needed.

Qualifications

• Front desk receptionist experience preferred.
• Greet visitors and announce their arrival to employees.
• Conduct security checks on visitors through Visual Compliance.
• Manage phones and voicemails during work hours.

Responsibilities

• Opening and closing the reception front lobby.
• Greet visitors and announce their arrival to employees.
• Conduct security checks on visitors through Visual Compliance.
• Administer Internet access for visitors.
• Manage phones - Main SD phone line during work day & voicemails left before/after hours.
• Customer Surveys and other paperwork requests — distribute/complete.
• Review Customer Service mailbox and distribute quotes/emails.
• Prepare invoices for mailing.
• Process outgoing mail.
• Sort and distribute incoming mail.
• Postage Machine operations and replenishment (monthly).
• Office Supplies — purchase, inventory, stocking.
• Forward electronic invoices to specific customers for Accounts Receivable.
• Assist HR with daily tasks.

Skills

Greet visitors

Phone handling

Clerical tasks

Accounts receivable support

Tools

Visual Compliance

Job description

Seal Dynamics LLC, a HEICO company, headquartered in Hauppauge, NY, is seeking a Receptionist to be the friendly front face of the organization. This full-time role runs Monday through Friday, 8:30am to 5:00pm, with responsibilities spanning visitor greeting, security checks, phone management, mail handling, and light administrative tasks.

You will support HR daily tasks and assist with clerical duties, office supplies, invoices, and accounts receivable coordination as needed.