Front Desk & Administrative Support Specialist

First 5 Contra Costa; Concord (CA); On-site; USD 50,000 - 59,000; Full time

Job summary

First 5 Contra Costa is seeking an Administrative Assistant II to serve as the first point of contact and provide front office reception, customer service, and general support to the Administrative Manager. This role requires flexibility, strong organizational skills, and attention to detail.

The position supports a busy office, including greeting visitors, managing access, scheduling meetings, and assisting with HR tasks and timesheet reviews. Starting salary is commensurate with experience.

Qualifications

• Front desk and reception experience preferred.
• Excellent communication and organizational skills required.
• Ability to multi-task and adapt to changing priorities.
• Proficient in MS Office and internet research.

Responsibilities

• Provide front office reception, customer service, and a welcoming environment.
• Greet visitors, manage access to the office and conference rooms, and provide information.
• Answer and route calls and assist callers with questions.
• Order office supplies and maintain the supply room; coordinate equipment use and maintenance.
• Assist the Administrative Manager with HR tasks (posting jobs, reviewing resumes) and timesheet checks.

Skills

Customer service

Organization

Multi-tasking

Communication

Discretion/Confidentiality

Education

Bachelor’s degree

Tools

MS Office

Job description

First 5 Contra Costa is seeking an Administrative Assistant II to serve as the first point of contact and provide front office reception, customer service, and general support to the Administrative Manager. This role requires flexibility, strong organizational skills, and attention to detail.

The position supports a busy office, including greeting visitors, managing access, scheduling meetings, and assisting with HR tasks and timesheet reviews. Starting salary is commensurate with experience.