Front Desk & Office Operations Specialist

Accra; Hopkins (MN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Generous PTO

Mental health

HSA/FSA

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Professional development

Work-life balance

Job summary

Accra is seeking an Office Administrative Coordinator to be the first impression of our organization, ensuring a welcoming, professional, and efficient workplace.

The role supports multiple departments, manages front desk, coordinates meetings and events, handles mail and supplies, and maintains confidential records with discretion. A customer-focused, highly organized individual will thrive in our team and help elevate daily operations.

Qualifications

• High school diploma or GED required.
• Associate’s degree in business administration, Office Management, Hospitality, Communications, or related field preferred.
• 2+ years of experience in front desk, office coordination, administrative support, customer service, hospitality, or related role.

Responsibilities

• Deliver a welcoming, professional experience in person, by phone, and through electronic communications.
• Manage front desk operations and daily office activities.
• Coordinate visitor check-in processes and building access with security protocols.
• Maintain office appearance and functionality by coordinating with vendors and building management.
• Manage office supply inventory and distribution for departments.
• Assist in scheduling conferences, meetings, catering, and workspace prep.
• Support multiple departments with admin tasks, mail outs, and other needs.
• Process and distribute incoming/outgoing mail, packages, and deliveries.
• Assist and support employee engagement activities and office events.
• Identify opportunities to improve office processes and efficiency; implement approved changes.
• Maintain accurate records, files, and confidential documentation.

Skills

Customer service

Communication

Organization

Problem solving

Independence

Time management

Education

High school diploma or GED

Associate's degree in business administration or related field

Tools

Microsoft Office

Job description

Accra is seeking an Office Administrative Coordinator to be the first impression of our organization, ensuring a welcoming, professional, and efficient workplace.

The role supports multiple departments, manages front desk, coordinates meetings and events, handles mail and supplies, and maintains confidential records with discretion. A customer-focused, highly organized individual will thrive in our team and help elevate daily operations.