Front Desk & Notary Services Coordinator

Orange Beach, City of (AL); Orange Beach (AL); On-site; USD 32,000 - 40,000; Full time

Job summary

City of Orange Beach is seeking an Administrative Assistant I to serve as the primary receptionist for the Administration Department. The role requires effective communication with internal and external customers, organization, and the ability to refer inquiries to appropriate staff.

The position may involve a mix of routine and non-routine assignments. Responsibilities include greeting visitors, answering calls, processing messages, maintaining records and databases, and providing notary

Qualifications

• Requires high school diploma or equivalent and strong communication skills.
• Notary public certification or ability to obtain is required.
• Good organizational and multitasking abilities are essential.
• Valid driver’s license is required.

Responsibilities

• Serve as first point of contact for the city and greet visitors.
• Handle routing of calls, messages, and mail; provide information or referrals as needed.
• Maintain filing systems, databases, and records for the Administration Department.
• Assist with purchasing, inventory, and basic office duties.
• Provide notary services and support special events as needed.
• Cross-train with other staff to support office operations.

Skills

Notary Public

Communication

Multitasking

Driver's License

Education

High school diploma or equivalent

Job description

City of Orange Beach is seeking an Administrative Assistant I to serve as the primary receptionist for the Administration Department. The role requires effective communication with internal and external customers, organization, and the ability to refer inquiries to appropriate staff.

The position may involve a mix of routine and non-routine assignments. Responsibilities include greeting visitors, answering calls, processing messages, maintaining records and databases, and providing notary