Front Desk & Office Concierge

Confidential; Aliso Viejo (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Premier Workspaces in Aliso Viejo is seeking an Administrative Assistant to provide warm, professional reception and hospitality to clients. The role involves managing reception, handling phone calls, and keeping the workspace running smoothly.

Responsibilities include phone screening, mail distribution, filing, conference room scheduling, and basic Word/Excel tasks to support multiple tenant companies. A professional appearance and excellent interpersonal skills are essential.

Qualifications

• Must have the ability to take general directions and apply to diverse and unique situations.
• Must have good understanding of business etiquette.
• Must have manual dexterity.
• Must have a pleasant telephone voice, handling all calls in a professional manner using clear and concise pronunciation of clients’ names.
• Must be detail oriented.
• Must have basic Word and Excel Skills

Responsibilities

• Answering & Screening Telephone Calls for several different companies (Experience with multi-line phone system a must).
• Great Customer Skills (Can Do Attitude).
• Mail Distribution, Process Postage and Deliveries.
• Photocopying and Filing for clients.
• Conference Room Scheduling for clients.
• Word Processing for clients.
• Handling requests from clients.

Skills

Customer service

Communication

Multitasking

Phone etiquette

Professionalism

Organizational skills

Tools

Microsoft Office

Yardi

Job description

Premier Workspaces in Aliso Viejo is seeking an Administrative Assistant to provide warm, professional reception and hospitality to clients. The role involves managing reception, handling phone calls, and keeping the workspace running smoothly.

Responsibilities include phone screening, mail distribution, filing, conference room scheduling, and basic Word/Excel tasks to support multiple tenant companies. A professional appearance and excellent interpersonal skills are essential.