Front Desk & Notary Public Administrator

Ramirez Accounting Service Llc; Texas; On-site; USD 21,000 - 34,000; Full time

Job summary

Ramirez Accounting Service, LLC seeks a professional Front Office Administrator and Texas Notary Public to greet clients, manage the reception, and support daily operations. The role requires discretion, strong communication, and accurate handling of confidential financial information.

You will coordinate appointments, assist both Spanish-speaking and English-speaking clients, and oversee document intake, notarization, and signatures in accordance with Texas law.

Qualifications

• Front desk and client-service experience.
• Ability to handle confidential information with discretion.
• Notary public experience in Texas preferred.

Responsibilities

• Welcome clients and visitors in a professional, courteous, and confidential manner.
• Answer, screen, and route incoming calls to the appropriate department.
• Direct questions to the appropriate professional for tax, accounting, payroll, or legal guidance.
• Manage client arrivals, appointments, document drop-offs, pickups, and signature requests.
• Maintain a clean, organized reception and waiting area.
• Assist Spanish-speaking and English-speaking clients.
• Provide general information about services, processes, hours, and submission procedures.
• Notify team members when clients, vendors, or visitors arrive.

Skills

Front desk

Client service

Notary public experience

Spanish/English bilingual

Job description

Ramirez Accounting Service, LLC seeks a professional Front Office Administrator and Texas Notary Public to greet clients, manage the reception, and support daily operations. The role requires discretion, strong communication, and accurate handling of confidential financial information.

You will coordinate appointments, assist both Spanish-speaking and English-speaking clients, and oversee document intake, notarization, and signatures in accordance with Texas law.