Senior Firm Administrator: Front Desk & Office Ops

Butler & Sanchez LLC; Houston (TX); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Employee medical insurance

Dental and life insurance

401(k) with safe harbor

Inclusive small-office culture

Job summary

Butler & Sanchez LLC is seeking a versatile Office Manager in Houston to keep the front desk running smoothly, greet clients, manage calls and the inbox, and support billing and document handling. You’ll coordinate supplies, filing, calendars, and deadlines while upholding confidentiality and NDA obligations.

The role rewards initiative, reliability, and a friendly, professional approach in a small office. We value ownership, proactive problem solving, and a reliable team player who can switch

Qualifications

• 5+ years in an administrative office management or similar role.
• Strong written and verbal communication.
• Reliable and present; a small office feels every absence.
• Discretion with confidential financial information; NDA signed.

Responsibilities

• Answer and route incoming calls, take clear messages, and be the first friendly voice clients hear.
• Greet clients and guests, keep the lobby and common areas presentable, offer coffee and make people feel taken care of.
• Manage the firm's general inbox and voicemail.
• Order supplies, coordinate with vendors, handle mail and shipping, and keep equipment working.
• Assist in maintaining digital filing systems so anything can be found quickly.
• Assist in tracking deadlines, appointments, and calendars.
• Assemble, scan, and organize tax returns, engagement letters, and client documents.
• Handle e-signature routing, client portal uploads, and basic data entry.
• Assist with billing, invoicing, and payment follow-up.

Skills

Administrative experience

Communication skills

Discretion

NDA compliance

Job description

Butler & Sanchez LLC is seeking a versatile Office Manager in Houston to keep the front desk running smoothly, greet clients, manage calls and the inbox, and support billing and document handling. You’ll coordinate supplies, filing, calendars, and deadlines while upholding confidentiality and NDA obligations.

The role rewards initiative, reliability, and a friendly, professional approach in a small office. We value ownership, proactive problem solving, and a reliable team player who can switch