Front Desk & Fleet Admin Specialist

gobravvo; Austin (TX); On-site; USD 19,000 - 25,000; Full time

Job summary

Openwork, located in East Austin, TX, seeks an Administrative Assistant to join our service center team. This full-time role supports front desk operations, fleet coordination, and cross-department communication, delivering outstanding customer service in a fast-paced office.

You will greet visitors, manage phone and email inquiries, and assist with vehicle service scheduling, loaner vehicles, and office logistics.

Qualifications

• Ability to quickly learn and adapt to new software programs
• Strong verbal and written communication skills
• Demonstrated dependability and keen attention to detail
• Team-oriented mindset and positive attitude
• Comfortable working in an active office environment with fleet and maintenance personnel

Responsibilities

• Greet and assist visitors at the front window
• Answer incoming phone calls and direct inquiries appropriately
• Monitor and respond to emails across multiple departmental inboxes
• Create service vouchers for vehicle maintenance, such as oil changes
• Schedule loaner vehicles and maintain accurate records (training provided)
• Open and document work orders, communicating vehicle concerns to mechanics
• Distribute car wash stickers and track inventory of office supplies
• Navigate and update internal computer databases and software alongside experienced team members

Job description

Openwork, located in East Austin, TX, seeks an Administrative Assistant to join our service center team. This full-time role supports front desk operations, fleet coordination, and cross-department communication, delivering outstanding customer service in a fast-paced office.

You will greet visitors, manage phone and email inquiries, and assist with vehicle service scheduling, loaner vehicles, and office logistics.