Office Specialist

Openwork LLC; Austin (TX); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Hourly pay $16

Mon-Fri 7:00–3:30 schedule

6-month contract with 40h/wk

On-the-job training

Job summary

Openwork seeks a Fleet Office Assistant in East Austin, TX to greet visitors, handle inquiries, and coordinate vehicle service needs. You’ll work closely with a collaborative fleet team in a fast-paced office setting.

You’ll learn multiple software systems, manage two inboxes, schedule oil changes and loaners, write work orders, and assist with office supplies while gaining on-the-job training and consistent 40-hour weeks on a Monday–Friday schedule.

Qualifications

• Strong customer service and communication skills (verbal and written).
• Tech-savvy mindset with the ability to learn new software quickly.

Responsibilities

• Providing customer service at the front window and answering inbound phone calls.
• Monitoring two departmental email inboxes and responding to routine inquiries.
• Creating vouchers for oil changes and scheduling loaner vehicles (training provided).
• Opening and writing work orders, and communicating vehicle complaints or issues directly with mechanics.
• Assisting with the distribution of car wash stickers and tracking office supplies.

Skills

Customer service

Communication

Tech-savvy

Team player

Job description

Openwork is currently engaged in a search to find a Fleet Office Assistant for a service center located in East Austin, TX. In this role, you’ll be responsible for supporting the fleet department by greeting visitors, managing inbound inquiries, and coordinating vehicle service needs. This is an excellent opportunity for someone who enjoys hands-on administrative work in an office setting and thrives working side-by-side with a collaborative team.

Responsibilities

• Providing customer service at the front window and answering inbound phone calls
• Monitoring two departmental email inboxes and responding to routine inquiries
• Creating vouchers for oil changes and scheduling loaner vehicles (training provided)
• Opening and writing work orders, and communicating vehicle complaints or issues directly with mechanics
• Assisting with the distribution of car wash stickers and tracking office supplies
• Navigating internal computer software and databases alongside experienced team members (training provided)

What you’ll need

• Tech-savvy mindset with the ability to learn new software programs quickly
• Strong customer service and communication skills (verbal and written)
• Dependability, attention to detail, and a team-oriented attitude
• Comfort working in an active office environment alongside fleet and maintenance personnel

Perks

• $16.00/hour pay rate
• Stable schedule: Monday-Friday, 7:00am-3:30pm (no weekends, no overtime)
• 6-month contract assignment with consistent 40 hours per week
• Comprehensive on-the-job training provided

About Openwork

Openwork is a talent-first staffing company on a mission to bring ease and thoughtfulness to an industry we’ve held a footing in for 50+ years. We believe there’s more to life than livelihood, but that finding your dream career or team is a really good place to start. Our family of companies also includes QS Nurses and Aerospace Solutions. Looking for your dream job or hire? Visit us at www.openwork.com to say hello and start building your future together. EOE