Fleet Office Coordinator: Front Desk & Admin Pro

Openwork; Austin (TX); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Hourly pay $16

Mon-Fri 7:00–3:30 schedule

6-month contract with 40h/wk

On-the-job training

Job summary

Openwork seeks a Fleet Office Assistant in East Austin, TX to greet visitors, handle inquiries, and coordinate vehicle service needs. You’ll work closely with a collaborative fleet team in a fast-paced office setting.

You’ll learn multiple software systems, manage two inboxes, schedule oil changes and loaners, write work orders, and assist with office supplies while gaining on-the-job training and consistent 40-hour weeks on a Monday–Friday schedule.

Qualifications

• Strong customer service and communication skills (verbal and written).
• Tech-savvy mindset with the ability to learn new software quickly.

Responsibilities

• Providing customer service at the front window and answering inbound phone calls.
• Monitoring two departmental email inboxes and responding to routine inquiries.
• Creating vouchers for oil changes and scheduling loaner vehicles (training provided).
• Opening and writing work orders, and communicating vehicle complaints or issues directly with mechanics.
• Assisting with the distribution of car wash stickers and tracking office supplies.

Skills

Customer service

Communication

Tech-savvy

Team player

Job description

Openwork seeks a Fleet Office Assistant in East Austin, TX to greet visitors, handle inquiries, and coordinate vehicle service needs. You’ll work closely with a collaborative fleet team in a fast-paced office setting.

You’ll learn multiple software systems, manage two inboxes, schedule oil changes and loaners, write work orders, and assist with office supplies while gaining on-the-job training and consistent 40-hour weeks on a Monday–Friday schedule.