Facilities Administrative & Operations Coordinator

Providence School of Jacksonville; Jacksonville (FL); On-site; USD 30,000 - 45,000; Full time

Job summary

Providence School of Jacksonville is seeking an Administrative Support professional to assist the Facility Director in providing comprehensive clerical, communication, and organizational support. The role involves close coordination with the facilities team, ensuring accurate information flow, and contributing to departmental operations and objectives.

The ideal candidate should possess strong organizational skills, proficiency in Microsoft Office, and the ability to work independently or as part of a team. Previous administrative or facilities-related experience is preferred.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Previous administrative or facilities-related experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Provide clerical support to the Facility Director.
• Coordinate communication within the Facilities Department and with other departments.
• Serve as a liaison with the Accounting Department regarding invoices and budgets.
• Assist with tracking facility-related expenses and reports.
• Support departmental projects and operational initiatives.
• Maintain organized records and filing systems.
• Prepare reports and meeting agendas.
• Assist with maintenance schedules and policy documentation.
• Respond to inquiries and uphold a standard of professionalism.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree or higher

Job description

Providence School of Jacksonville is seeking an Administrative Support professional to assist the Facility Director in providing comprehensive clerical, communication, and organizational support. The role involves close coordination with the facilities team, ensuring accurate information flow, and contributing to departmental operations and objectives.

The ideal candidate should possess strong organizational skills, proficiency in Microsoft Office, and the ability to work independently or as part of a team. Previous administrative or facilities-related experience is preferred.