Front Desk & Facilities Admin - Visitor Access

Rhyz; West Valley City (UT); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental coverage

Life insurance

Short-term disability

Disability insurance

Therapist access

Health savings account (HSA)

401k

Paid vacation

Job summary

Wasatch Labs is seeking a punctual front desk receptionist to greet visitors, manage sign-in procedures, and coordinate badge access for employees and contractors. You will answer calls, direct inquiries, and maintain a clean, organized lobby and conference rooms.

Responsibilities include handling applications, supporting HR, processing mail and shipments, and assisting multiple departments with administrative tasks while upholding safety policies and confidentiality standards.

Qualifications

• Excellent communication and customer service skills.
• Ability to read, write, and communicate effectively in English.
• Strong attention to detail and organizational skills.

Responsibilities

• Greet and assist all visitors entering the facility in a professional and courteous manner.
• Ensure visitors properly sign in, receive required visitor identification, and are escorted as required by company procedures.
• Manage employee and temporary worker badge access, including issuing, activating, deactivating, and maintaining badge records as authorized.
• Reinforce facility access requirements and ensure individuals entering controlled areas have appropriate authorization.
• Answer incoming calls and direct individuals to the appropriate department or contact.
• Maintain the front desk, lobby, and conference room areas in a clean, organized, and presentable condition.
• Receive employment applications and provide required documentation to Human Resources electronically or physically.
• Assist departments with administrative and documentation needs, including scanning, filing, copying, and shredding.
• Collect customer samples as requested and coordinate shipment or pickup.
• Coordinate outgoing shipments through FedEx, UPS, USPS, or other approved carriers as requested.
• Monitor facility first aid kits and replenish supplies as needed.
• Perform routine checks of first aid equipment and eyewash stations to verify equipment is available and in working condition.
• Assist with general facility and administrative needs as requested.
• Maintain compliance with company policies, safety requirements, SOPs, GMP requirements, and good housekeeping practices.
• Maintain confidentiality when handling employee, visitor, or company information.

Skills

Verbal & written communication

Customer service

Organization

Attention to detail

Multitasking

Professional demeanor

Independent work

Interdepartmental communication

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Wasatch Labs is seeking a punctual front desk receptionist to greet visitors, manage sign-in procedures, and coordinate badge access for employees and contractors. You will answer calls, direct inquiries, and maintain a clean, organized lobby and conference rooms.

Responsibilities include handling applications, supporting HR, processing mail and shipments, and assisting multiple departments with administrative tasks while upholding safety policies and confidentiality standards.